Operations and Administrative Coordinator (Part-Time, Permanent)

at  TENFOLD HR SOLUTIONS

OPERATIONS AND ADMINISTRATIVE COORDINATOR (PART-TIME, PERMANENT)

We are hiring a permanent, part-time Operations and Administrative Coordinator to join our team. This role provides a great opportunity for an experienced administrative professional to support our leadership team and contribute to key operational priorities within our company.

ABOUT US:

At Tenfold HR Solutions, we provide fractional HR services for organizations, helping clients improve their business and strengthen their internal communities. We offer both short-term projects and ongoing operational support. Our team works in a collaborative enviroment that encourages learning and growth for all members.

THE IDEAL CANDIDATE:

We are looking for someone who has:

• Experience in project management, bookkeeping, and executive administration.
• Advanced proficiency in Excel, including data analysis, formulas, and pivot tables.
• Strong proficiency in Microsoft Office 365.
• Excellent attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• Strong internal communication and customer service skills.
• A proactive mindset to anticipate and meet the needs of our leadership team.
• Good typing skills to efficiently handle administrative tasks.

MINIMUM QUALIFICATIONS:

• 1-2 years of experience in an administrative or related role.
• Proficiency with computers and bookkeeping software to manage financial records, including working with complex spreadsheets.
• Education in Human Resources or Business Administration is an asset but not required.
• Reliable transportation to the office as needed.

As the Operations and Administrative Coordinator, you will focus on providing internal support to ensure smooth operations. Responsibilities include:

• Assist the Director of Operations & HR and the CEO in reviewing new client onboarding, forecasting, resource planning, and project organization. You will assist with project timelines, manage budgets, and ensure projects remain on track, as well as coordinate post-project reviews to assess performance and identify areas for improvement.
• Support the Senior Accountant with maintaining accurate financial records, updating and managing Excel spreadsheets, processing invoices, handling expenses, performing bank reconciliations, and reviewing timesheets. You will provide additional financial support as needed to ensure accuracy and efficiency in financial processes.
• Assist in the implementation of our new PSA (Professional Services Automation) software by coordinating between departments, supporting data migration, helping to train staff on new processes, and ensuring the software integrates smoothly into daily operations.
• Manage daily office operations, including supply inventory, equipment maintenance, and general office organization. Provide HR administrative assistance, including recruitment, onboarding, and maintaining employee records.
• Provide comprehensive administrative support to the executive team, including calendar management, scheduling meetings, handling correspondence, and assisting with travel arrangements and meeting logistics.