Operations Assistant, Administrative

at  Dartmouth College

REQUIRED QUALIFICATIONS - EDUCATION AND YRS EXP

Bachelors plus 1-2 year(s) of experience or equivalent combination of education and experience

REQUIRED QUALIFICATIONS - SKILLS, KNOWLEDGE AND ABILITIES

• Strong verbal and written communication abilities, paired with excellent interpersonal skills to engage effectively with faculty, staff, and external partners
• Proven ability to work both independently and collaboratively as part of a team, contributing positively to a dynamic environment.
• Demonstrated willingness to exercise sound judgment and take initiative, while professionally interacting with a diverse range of faculty personnel and external agencies.
• Flexible and open to change, with a readiness to pivot as priorities and needs shift within the department
• Strong ability to plan and prioritize work effectively, managing competing deadlines and responding to changes in schedules with composure.
• A keen eye for detail, ensuring accuracy and thoroughness in all tasks and communications.
• Proven ability to maintain confidentiality and foster trust in sensitive situations.
• Proficiency in SharePoint, Microsoft Office Suite, Zoom, Slack, and other relevant software, along with a willingness to learn new applications as needed.

RECRUITING

• Collaborate with the search committee chair in faculty recruitment efforts, skillfully posting job openings and coordinating the interview process with an emphasis on attracting top talent.
• Assist in the appointment and reappointment processes for faculty and non-faculty academics, ensuring a smooth transition for new hires.
• Maintain up-to-date departmental HR databases, including job descriptions and organizational charts, while strictly adhering to confidentiality and college policies.

Epidemiology is seeking a detail-oriented Operations Assistant who will play a pivotal role in enhancing our department’s operations and culture. This position offers a unique opportunity to work closely with faculty, staff, and diverse internal and external stakeholders, ensuring smooth operations and effective communication.