Operations Assistant

at  Givecloud

OPERATIONS ASSISTANT

We are looking for a highly organized individual to join our team as an Operations Specialist, reporting to the COO. Your mission will be to help our executive leadership execute logistical business functions, liaising across departments; finance, human resources, customer success, growth, engineering, and the executive leadership team. This key individual will perform a variety of operational and administrative tasks and support our Givecloud’s senior-leadership team and overall operations.
The Operations Assistant will untie the hands of our senior leaders by anticipating business and department responsibilities including managing calendars, project planning and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act with a high-level of autonomy and confidentiality.
Ultimately, you will contribute to the efficiency of Givecloud by providing personalized and timely support to executive members.

• Manage information flow in a timely and accurate manner
• Manage executive schedules and calendars, by setting up meetings and occasionally taking minutes
• Draft, review and send communications on behalf of company executive(s)
• Support in planning, budgeting and booking travel, including meetings, events and conferences
• Handle basic bookkeeping and expense reporting tasks on a routine cadence according to the standards of our finance team
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings and facilitate follow ups and action items
• Screen and direct phone calls, emails and distribute correspondence
• Organize and maintain internal wikis and documentation as appropriate
• Other Adhoc administration needs and tasks as required