Operations Coordinator, Dual Credit (Business Analyst)

at  Olds College

ABOUT OLDS COLLEGE OF AGRICULTURE & TECHNOLOGY

Founded in 1913, Olds College of Agriculture & Technology has been offering high quality hands-on education for over a century. Through our core programming including continuing education, online and blended programming, we provide accessible educational opportunities within Alberta and beyond. We are passionate about the Agriculture industry. Through our applied research and integrated learning, we are proud to be Canada’s Smart Agriculture College, specializing in agriculture, agrifood, horticulture, land and environmental stewardship. We work closely with industry to advance and adapt our programming to ensure our graduates have the skills to succeed.
The Opportunity - Operations Coordinator, Dual Credit (AUPE Business Analyst), permanent, full-time
The Olds College of Agriculture & Technology, Dual Credit Operations Coordinator (AUPE: Business Analyst) is responsible for coordinating the day-to-day operations of Olds College dual credit programming, working closely with students, instructors, school division contacts and the current Olds College dual credit team. The Dual Credit Program Coordinator will be responsible for coordinating, monitoring and supporting success in all aspects of dual credit program delivery. This includes program scheduling and readiness for delivery, support to instructors, students and school division key persons. This position ensures that the dual credit program operations are efficient, effective, and responsive to deliver quality learning experiences for dual credit students while supporting their success and maintaining a strong provincial reputation for delivering exceptional dual credit programming. This position will report directly to the Director of the Community Learning Campus - Learning.

Key Job Functions:

• Lead role in the annual delivery of dual credit programming at Olds College with respect to planning, scheduling, organization for delivery, instructor and school division liasoning, student enrollment, readiness for success of all stakeholders.
• Oversee high levels of student learning success through careful management, guidance and support of all stakeholders.
• Maintain the month to month responsibilities of dual credit programming across the year, including promotion, program readiness, enrollment, learner success, external partner relationships, program delivery, student monitoring and support.
• Assist program and service areas of dual credit to maintain strong coordination of various department roles within the delivery of dual credit programming.
• Facilitate the integration and alignment of the organizational strategic plan into all aspects of the Dual Credit Program Coordinator role as led by the Director of the CLC for Learning.
• Support the operating budget for dual credit programming, including monitoring and invoicing, and reports status to the Director of the CLC on a monthly basis.
• Assemble and analyze information and data to provide data for current and year end dual credit programming to inform Olds College.
• Represent Olds College dual credit programming with various stakeholders, with a priority on supporting a service of high quality and focus on student success.
• Work with all stakeholders for success in achievement of their responsibilities connected to dual credit program delivery.
• Prepare written documentation including programming plans and menus, scheduling updates, and revisions, proposals, etc.
• Liaise with appropriate College service providers to support dual credit program delivery success.
• Demonstrate a strong dedication to promoting inclusivity and diversity. This includes actively seeking out and valuing diverse perspectives, fostering a welcoming and supportive environment for individuals of all backgrounds, and continuously striving to create a culture of respect and understanding. Foster a proactive approach to promoting equity and embracing differences, both within their profession and in the broader community.
• Maintaining confidentiality of sensitive information is a fundamental requirement for this position, ensuring the utmost discretion and integrity in handling all data and communications.

EDUCATION/EXPERIENCE/SKILLS/KNOWLEDGE REQUIRED:

• Undergraduate Bachelor’s degree or diploma in a relevant discipline (i.e. Bachelor of Education).
• Minimum of three (3) years of relevant experience in student learning success, organization of high quality learning experiences, or other related experience. We may consider candidates with a combination of relevant education and practical experience for this opportunity.
• Presents a positive, professional image and possesses strong interpersonal and communication skills.
• Displays honesty, integrity, and a strong sense of ethics in all decisions and actions.
• On site at Olds College campus daily to oversee student learning and interact with the dual credit team.
• Willing and able to work flexible hours, as some weekend and evening work may be required.
• Demonstrated ability to lead programming with high levels of trust and effective relationships.
• Evidence of high quality client service skills.
• Strong organization and time management skills as well as an eye for detail.
• Evidence of the ability to work both collaboratively with a team and independently.
• Evidence of strong analytical skills and demonstrated ability to apply creative solutions to issues presented.
• Evidence of exceptional ability to connect with young people in the high school age range.

CONDITIONS OF EMPLOYMENT:

• Reference check upon request
• Consensual background professional and criminal and vulnerable sector checks
• Must respect and actively promote health and safety policies
  The statements contained in this job description reflect general details that define key duties and functions associated with this position, the level of knowledge and skill typically required, and the scope of responsibility. It is not an all-inclusive listing of the job description for this position. Other duties may be assigned at the discretion of the Director of the CLC for Learning or other management at the college.

Please refer the Job description for details