Operations Coordinator

at  Gallagher

ABOUT GALLAGHER

Our purpose at Gallagher is ‘Protect what matters most’ and we live it every day. Our technology can be found in more than 160 countries – protecting what matters most for government sites to global HQs, wildlife parks to dairy farms, palaces to prisons, and so much more.
Born in 1938, we’re a privately-owned tech company and headquartered in Hamilton. We have over 1,300 people throughout the world, protecting our customers with products which are made right here in New Zealand.

THE OPPORTUNITY

We’re seeking a master of multitasking with incredibly high attention to detail to be the linchpin that keeps our department running smoothly. Reporting to the Head of Operations this role is vital in ensuring our team has the processes and mechanisms in place to keep delivering the high impact work we do at the current pace with a growing team.

Key Responsibilities:

• Assist with the day-to-day management and running of the Digital Transformation Team
• Collaborate with team members and stakeholders to drive improvements and ensure best practices.
• Ensure operational activities are executed with a high level of efficiency and to a high standard of quality

THE FIT

You will need to be highly motivated to keep driving efficiencies in our fast-paced environment. Your communication skills will need to be second to none as you’ll be engaging with different people and tackling new challenges each day.
You will be a natural at balancing and combining your experience and knowledge of how software projects run with a deep understanding of business processes; communicating, engaging and building relationships with members across our organisation.

Some of the keys skills and experiences we’re looking for:

• 3+ years plus previous experience in an operational or administrative role within an IT or Project focused organisation
• Minimum, Bachelor’s degree in Business Administration or a related field
• Proficiency in Microsoft Office Suite
• Proficiency in task and project planning software such as Jira, Microsoft Planner and Project, and Azure Dev Ops
• Ability to strengthen partnerships with key stakeholders through maintaining a high degree of trust and integrity
• Strong organizational and multitasking abilities
• Exceptional written and verbal communication skills and the ability to influence decision-makers
• Strong critical thinking and problem-solving skills. The ability to make effective decisions in a timely manner.
• Experience working in a fast-paced and agile environment
• Forward thinking, operating one step ahead to anticipate opportunities and challenges
• Welcomes feedback from others and adopts a reflective practice to identify and develop areas requiring growth

• Assist with the day-to-day management and running of the Digital Transformation Team
• Collaborate with team members and stakeholders to drive improvements and ensure best practices.
• Ensure operational activities are executed with a high level of efficiency and to a high standard of qualit