Operations Coordinator

at  Sazerac Company

Sazerac Company Overview:
Build your career at Sazerac! With almost 400 years of rich history, Sazerac Company has thrived as an independent, American family-owned company with operations in the United States and around the world. Since the 2000s, Sazerac has averaged double digit growth every year! Sazerac Company produces and markets the most award-winning bourbons and whiskeys in the world, including Buffalo Trace, Pappy Van Winkle, Eagle Rare, Blanton’s, and Sazerac Rye. Additionally, Sazerac owns many popular brands across a range of spirits, including Fireball, Southern Comfort, Seagram’s V.O., Myers’s, Goldschläger, Parrot Bay, 99 Brand, and Platinum Vodka.
We’re proud of our award-winning culture and distilleries. Our Louisville office has been named one of the “Best Places to Work in Kentucky” four times, and our Buffalo Trace Distillery has earned the title of “world’s most award-winning distillery” through the dedication of our craftsmen for well over 200 years. Whether you’re a recent graduate or an experienced professional, Sazerac provides extraordinary opportunities for growth with competitive salaries and benefits in an exciting, entrepreneurial industry.
Company/Location Overview:
Iron Bull Distillery is a part of the Sazerac Company. We are in Halethorpe, Maryland and offer a great work culture, competitive compensation and benefits as well as a focus on work/life balance. We are currently searching for a professional and reliable Operations Coordinator to join our team. This is a newly created position that is ideal for someone who is highly organized, detail-oriented, and analytical.
Job Description/Responsibilities:

Overview: The Operations Coordinator is responsible for clerical functions in the Bottling and Processing Departments; tracks inventories, inputs data in System21, enters batching and production booking for finished and reworked goods, orders and enters bulk liquid and flavor ingredients, and performs other clerical duties as assigned.

• Collect and enter data for Government/Customs records for designated Departments. Analyze and reconcile the data prior to entry to ensure accuracy for spirits usage, lot tracking, and booking of finished goods. Ensure activities and documentation comply with regulatory agencies, including but not limited to Customs, TTB, OSHA, DOT, and FRA. Such activities or documentation may include Bills of Lading, placarding, gauge sheets, and usage summaries. Ensures Bottling and Processing operations meet regulatory requirements including OSHA, EPA, Customs, and TTB regulations. Takes immediate corrective action when needed to stay in compliance.
• Ensure documentation of purchase, data entry, and inventory of bulk, raw materials & other supplies are accurately maintained, with results properly balanced and filed. Initiate and complete required reports, such as Bottling Tank, Bulk/Ingredient/FG Inventory, Filtration Component, Month/Year End Inventories, Government Records, Losses, Transfers, and Work Orders. Complete inbound and outbound shipment paperwork and system transactions according to TTB and DOT standards and regulations. Identify, analyze, and correct errors on all transactions. Daily bottling production booking. Manage liquid inventory.
• Evaluates records to improve recordkeeping and reporting performance. Develops improvement plans to address deficiencies, particularly in records, reports, batch tracking, or inventory tracking. Creates and develops a personal development plan with the Operations Manager to improve a skill/competency that will develop individual skills and improve performance. Focuses on Continuous Process Improvements and GMP implementation concerning Regulatory Compliance, Safety, Reporting, and Inventory Control.
• Evaluate, analyze, suggest, and participate in process improvements that deliver cost savings. Analyze and compile data available through various systems and sources to determine areas of focus and Continuous Process Improvement with focus on accurate reporting, timely bottling production booking, and loss tracking and reduction.
• Document reporting practices and process/information flow. Investigate recordkeeping and regulatory requirements to identify areas of inefficiency and incomplete data to ascertain possible process improvements. Develop and implement process improvements while tracking impact. Develop Best Practices concerning report generation, data acquisition, and regulatory compliance. Ensures adherence to all Personal Safety, Food Safety, Quality, and Environmental Practices.
• Continually seek ways to improve performance as measured by Key Performance Indicators. Cross-train to increase knowledge, improve processes, and improve intra- and inter-departmental communications. Continuously review and analyze processes for improvement and to increase productivity and efficiency. Analyze Data from internal and external sources to determine areas requiring Process Improvement. Develop and Track Continuous Process Improvement Projects in all Bottling and Processing Department activities. Improve reporting of production, batching, and juice loss booking.
• Treats others fairly and with respect. Creates a team environment where all employees are encouraged to make a difference in meeting and exceeding customer expectations. Participates in efforts to address issues identified through climate surveys and make the Company a Best Place to Work. Develop and maintain solid professional working relationships inside and outside the company. Set a positive example and act in a manner consistent with company values.
• Utilize the priority system to focus on a few key priorities that will grow the company faster. Enter updates to priorities and tasks on a timely basis. Establish well-organized priorities as mutually defined with Departmental Leadership and ensure updates to priorities/tasks on a timely basis. Demonstrate flexibility about priority changes and time/importance-sensitive issues that will arise while not allowing other priority items to suffer.
• Actively participate in frequent Career Development discussions and planning. Define career aspirations and develop a detailed plan to achieve scheduled successes and milestones. Identify personal development opportunities and strive for continual personal growth. Engage in multifunctional teams and continuous process improvement projects outside of department and responsibilities as a means of Career Development and education.
• Meet internal and external customer requirements by ensuring that daily production data for Bottling and Processing is collected and entered into System 21 (or applicable systems) accurately and timely. Verify calculations and balances via several reports on daily, monthly, and quarterly intervals. Inform relevant departments and personnel of quality information, issues, and corrections. Research issues and make corrections as needed.

PHYSICAL REQUIREMENTS

• Ability to work overtime if necessary
• Ability to pick up and/or move objects up to 25 pounds without assistance
• Ability to pay attention to detail
• Ability to read and write
• In-person job attendance
• Strong communication skills
• Sedentary work that primarily involves sitting
• Sedentary work that primarily involves standing
• Noise level at work station is moderate (business office with computer printers)

• Collect and enter data for Government/Customs records for designated Departments. Analyze and reconcile the data prior to entry to ensure accuracy for spirits usage, lot tracking, and booking of finished goods. Ensure activities and documentation comply with regulatory agencies, including but not limited to Customs, TTB, OSHA, DOT, and FRA. Such activities or documentation may include Bills of Lading, placarding, gauge sheets, and usage summaries. Ensures Bottling and Processing operations meet regulatory requirements including OSHA, EPA, Customs, and TTB regulations. Takes immediate corrective action when needed to stay in compliance.
• Ensure documentation of purchase, data entry, and inventory of bulk, raw materials & other supplies are accurately maintained, with results properly balanced and filed. Initiate and complete required reports, such as Bottling Tank, Bulk/Ingredient/FG Inventory, Filtration Component, Month/Year End Inventories, Government Records, Losses, Transfers, and Work Orders. Complete inbound and outbound shipment paperwork and system transactions according to TTB and DOT standards and regulations. Identify, analyze, and correct errors on all transactions. Daily bottling production booking. Manage liquid inventory.
• Evaluates records to improve recordkeeping and reporting performance. Develops improvement plans to address deficiencies, particularly in records, reports, batch tracking, or inventory tracking. Creates and develops a personal development plan with the Operations Manager to improve a skill/competency that will develop individual skills and improve performance. Focuses on Continuous Process Improvements and GMP implementation concerning Regulatory Compliance, Safety, Reporting, and Inventory Control.
• Evaluate, analyze, suggest, and participate in process improvements that deliver cost savings. Analyze and compile data available through various systems and sources to determine areas of focus and Continuous Process Improvement with focus on accurate reporting, timely bottling production booking, and loss tracking and reduction.
• Document reporting practices and process/information flow. Investigate recordkeeping and regulatory requirements to identify areas of inefficiency and incomplete data to ascertain possible process improvements. Develop and implement process improvements while tracking impact. Develop Best Practices concerning report generation, data acquisition, and regulatory compliance. Ensures adherence to all Personal Safety, Food Safety, Quality, and Environmental Practices.
• Continually seek ways to improve performance as measured by Key Performance Indicators. Cross-train to increase knowledge, improve processes, and improve intra- and inter-departmental communications. Continuously review and analyze processes for improvement and to increase productivity and efficiency. Analyze Data from internal and external sources to determine areas requiring Process Improvement. Develop and Track Continuous Process Improvement Projects in all Bottling and Processing Department activities. Improve reporting of production, batching, and juice loss booking.
• Treats others fairly and with respect. Creates a team environment where all employees are encouraged to make a difference in meeting and exceeding customer expectations. Participates in efforts to address issues identified through climate surveys and make the Company a Best Place to Work. Develop and maintain solid professional working relationships inside and outside the company. Set a positive example and act in a manner consistent with company values.
• Utilize the priority system to focus on a few key priorities that will grow the company faster. Enter updates to priorities and tasks on a timely basis. Establish well-organized priorities as mutually defined with Departmental Leadership and ensure updates to priorities/tasks on a timely basis. Demonstrate flexibility about priority changes and time/importance-sensitive issues that will arise while not allowing other priority items to suffer.
• Actively participate in frequent Career Development discussions and planning. Define career aspirations and develop a detailed plan to achieve scheduled successes and milestones. Identify personal development opportunities and strive for continual personal growth. Engage in multifunctional teams and continuous process improvement projects outside of department and responsibilities as a means of Career Development and education.
• Meet internal and external customer requirements by ensuring that daily production data for Bottling and Processing is collected and entered into System 21 (or applicable systems) accurately and timely. Verify calculations and balances via several reports on daily, monthly, and quarterly intervals. Inform relevant departments and personnel of quality information, issues, and corrections. Research issues and make corrections as needed