Operations Support Associate - (NPSA-7)

at  United Nations Development Programme UNDP

Job Identification
21179
Locations
Copenhagen, Denmark
Posting Date
10/07/2024, 08:51 AM
Apply Before
10/21/2024, 04:59 PM
Job Schedule
Full time
Agency

PROVISION OF HUMAN RESOURCES SERVICES

• Provide advice and share information on corporate strategies, changes in rules and regulations, and implementation of HR policies
• Manage Recruitment processes in coordination with Hiring Managers including:
• Drafting job descriptions, providing input to job classification process, drafting and posting vacancy announcing in the ERP system, screening candidates, participating in interview panels, and submission of compliance review cases.
• Prepare recruitment package for submission to global service team ensuring job descriptions, classification reports and recruitment strategies are in accordance with policy.
• Liaise with the Global Service team in all matters relating to vacancy announcements.
• Manage communication with candidates as it relates to the outcome of their applications
• Promote equity, transparency and consistency in the interpretation, determination, implementation and administration of HR recruitment policies, procedures and guidelines applicable to personnel.
• Maintenance and update of recruitment tracking systems in Smartsheet
• Contract management for GS Staff and non-staff categories
• Contract management for GS FTA & TA locally recruited staff from hire to separation in ERP system and maintenance of personnel records
• Submit requests and appropriate documentation to GSSC for Recruitment, Hiring and Separation of non-staff contracts
• Coordinate with local GP Administrator on HR actions for OP GS local staff
• Facilitate creation and update of positions data in ERP
• Share information with personnel on corporate learning and development initiatives, systems, and platforms.

FACILITATE LEARNING AND KNOWLEDGE-SHARING

• Actively pursue opportunities for Learning and self-development professionally and personally
• Contribute to the learning of others including to knowledge networks and communities of practice.
  The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

REQUIRED SKILLS AND EXPERIENCE

Education:

• Secondary education is required.
• University Degree in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement

EXPERIENCE:

• Minimum of 7 years (with high school diploma) or 4 years (with bachelor’s degree) of relevant experience in Operations and/or General Administration is required
• Experience in human resources (specifically in Recruitment and Selection) within UN or other international organization is an advantage.
• Prior UN experience and familiarity with its policies and procedures, particularly in the applicable job areas, is an added advantage.
• Advanced knowledge and experience in the usage of ERPs and/or other web-based management systems is required. Experience with UNDP’s ERP system (Quantum) would be an asset.
• Experience in the usage of computers and office software packages (MS Word, Excel) is required.
• Working knowledge of another UN language would be an advantage

APPLICANT INFORMATION ABOUT UNDP ROSTERS

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Under the overall guidance and direct supervision of the Operations Associate (G7) in the Office of Procurement, the Operations Support Associate provides support to the Unit’s operations performing a variety of standard administrative, finance, procurement and HR-related tasks ensuring high quality and accuracy of work.
The incumbent works in close collaboration with team members within the Operations unit and other Office of Procurement Units in HQ New York, Copenhagen and other locations to exchange information and ensure consistent service delivery.
The Operations Support Associate promotes a collaborative and client-oriented approach, sharing knowledge and best practices focusing on the following: