Order Entry Coordinator

at  Voyig

Overview:
The Order Entry Coordinator will be responsible for data entering Trim, Interior/Exterior Door, and other millwork packages plus installation supplies for new construction in single-family homes. The following description details the duties. These duties include but are not limited to the following functions.

Responsibilities:

• Start order Bistrack following ABS Naming Convention.
• Scan and save PO to Bistrack along with colors and plans.
• Match Submittals vs. PO amount.
• Copy Templets to call of orders & call off orders into sales orders in Bistrack.
• Re-Verify PO in Customer Portal to see no changes have occurred since start of order.
• Download changes if needed and request EPO or new PO.
• Verify ABS Scheduled date matches Builder date.
• Reviews orders and ensure totals PO amount and ensure material & material cost is correct.
• If PO does not match materials requested, contact Customer for updated PO.
• Notifies Field Manager if a delay happens to communicate new info.
• Updates new dates and notes in Bistrack when needed.
• Creates/enters Fill-In tickets in Bistrack according to Field Manager requests.
• If issues arise at jobsite that are Builder related, request for VPO and attach to Add-On ticket.
• Research reasons for ($0) Fill-in and attach reason code to Fill-In ticket.
• Receives VPO and releases ticket.
• Communicates Order # to Scheduler for Labor arrangement and PO issued.
• Enters Return Pick Ticket and schedules accordingly.

QUALIFICATIONS

• 1-2 years’ experience Data Entering.
• Some knowledge of millwork construction supplies.
• Working knowledge of floorplans, elevations, and blueprints.
• Ability to plan, coordinate, prioritize, and meet tight deadlines.
• Excellent written and oral communication skills.
• High degree of computer literacy (Microsoft Office).
• Team player
• Detail oriented
• Flexibility to multi-task in a demanding, fast-paced technical environment.

PHYSICAL REQUIREMENTS

• Job requires lifting and sitting for long periods of time within an office environment.

• Start order Bistrack following ABS Naming Convention.
• Scan and save PO to Bistrack along with colors and plans.
• Match Submittals vs. PO amount.
• Copy Templets to call of orders & call off orders into sales orders in Bistrack.
• Re-Verify PO in Customer Portal to see no changes have occurred since start of order.
• Download changes if needed and request EPO or new PO.
• Verify ABS Scheduled date matches Builder date.
• Reviews orders and ensure totals PO amount and ensure material & material cost is correct.
• If PO does not match materials requested, contact Customer for updated PO.
• Notifies Field Manager if a delay happens to communicate new info.
• Updates new dates and notes in Bistrack when needed.
• Creates/enters Fill-In tickets in Bistrack according to Field Manager requests.
• If issues arise at jobsite that are Builder related, request for VPO and attach to Add-On ticket.
• Research reasons for ($0) Fill-in and attach reason code to Fill-In ticket.
• Receives VPO and releases ticket.
• Communicates Order # to Scheduler for Labor arrangement and PO issued.
• Enters Return Pick Ticket and schedules accordingly