Out of School Care Supervisor

at  BGC Central Vancouver Island

Out of School Care Supervisor
This position requires a comprehensive knowledge of school aged child development, age-appropriate program planning and behaviour management theory. The Out of School Care (OSC) Supervisor must be flexible in meeting a variety of program needs in order to create and maintain a positive, fun, interactive, and safe environment. The OSC supervisor will oversee the day-to-day operations of the program, staff, goals and objectives relating to the mission and vision of the organization.
Wage: $21.70 per hour
Hours: Monday - Friday, hours between 7am - 5:30pm
Location: Ladysmith, BC
Benefits: Available to Full-time roles after probationary period. Benefits include dental care, extended health care, vision care, Group RRSP contributions, Up to 50% reduction on childcare fees
Opportunities: Education assistance to advance within our organization, paid training and development opportunities
Duties and responsibilities

Program Planning and Implementation:

• Oversee day-to-day operations of assigned programs and ensure that enrollment target is met.
• Ensures that the OSC program meets all Community Care Licensing requirements.
• Conducts assessments and develops individualized and group curriculum depending on the child’s individual needs. Ensure that children, youth, and their families are involved in program planning.
• Responsible for the design, implementation, and evaluation of a program schedule that includes age-appropriate activities for program participants that include all elements of BGCCVI Core Programming standards.
• Ensure the safety of participants and staff at all times by maintaining the appropriate adult to child ratio, conducting safety drills and establishing proper supervision of children and youth.
• Participate in the creation of individual plans with parents and/or caregivers and other BGCCVI staff/stakeholders, when required, to fulfill the needs of the child.
• Responsible for maintaining effective relationships with parents/caregivers and other stakeholders. Involve the parents/caregivers in the decision-making process as it relates to the growth of his/her child at the Club.
• Initiates referrals for additional services for children with other professionals: Behavioural Therapists, Physiotherapists, Occupational Therapists, Speech and Language Therapists, etc. as needed. Maintains liaison with such professionals.

• Participate in special promotional activities, programs, or events as required by BGCCVI.

  Administration:

• Ensure effective registration and orientation of children and families.

• Ensure staff is scheduled according to child to staff ratio and posted for staff requirements.
• Ensure the program standards, guidelines, and policies of the BGCCVI are upheld and all Community Care Licensing requirements are met.
• Maintain accurate records of participant’s enrollment, attendance, pick-up and sign in/out documents.
• Ensure staff timesheets are completed and approved within the required payroll processing timelines.
• Attend monthly agency meetings as required.
• Ensure all incidents and injuries are documented via the online Incident and Injury reporting form.
• For licensing identified Critical Incidents a Community Care Facility Licensing Officer and Director of Childcare and Early Learning must be notified within 24 hours.
• Ensures that all required documentation is accurate and complete (daily attendance, Club log book, communication book, etc.)

Human Resource Management:

• Collaborate with HR to ensure qualified staff are hired into your program.
• Ensure all staff are properly oriented to the program and organization.
• Ensure ongoing training, including professional development, of the team.
• Ensure all staff participate in the agency’s performance management program.
• Ensure the health and safety of all employees under their supervision. Be knowledgeable about Occupational Health and Safety (OHS) regulations applicable to the work being supervised. Comply with any BGCCVI OHS Policy or Provincial regulations. Consult and cooperate with the BGCCVI OHS Joint Committee in the execution of their deliverables.
• Ensure that all employees under supervision are made aware of all known or reasonably foreseeable health or safety hazards in the area where they work.
• Ensure staff is scheduled according to child to staff ratio and posted for staff requirements.
• Facilitate monthly staff meetings.
• Ensure all staff certificates and qualifications are kept current.

• Promote a positive team atmosphere.

  Financial Management:

• Working with Finance team to ensure appropriate paperwork is received and fees are collected for the program.

• Ensures deposits are completed weekly.
• Provide input for the creation of annual Provisional Operating Budget to Director of Childcare and Early Learning Programs/ Finance Manager.
• Submit attendance records for Child Care Operating Funding Program to Finance department.
• Managing expenditures within existing program budget and submit monthly expenditures with receipts to immediate supervisor for approval.

• Ensure Ezikidz Track information is inputted daily.

  Facility Maintenance:

• Ensure that any equipment or facilities used to help facilitate the delivery of the program are in safe and good working order.

• Ensure that facility is cleaned daily and maintained according to BGCCVI standards.
• Ensure daily/weekly/monthly cleaning schedules are implemented and followed.
• Inform immediate supervisor of faulty equipment, repairs and upgrades required.

Vehicle Maintenance:

• Ensure that vehicles are pre-inspected and cleaned out daily by driver. Vehicle inspection must be conducted by employee with appropriate class license.
• Ensure children who require car seats are identified and that car seats are in good working condition. Ensure car seats are properly installed and seatbelts are fastened correctly.
• Ensure vehicles are driven, maintained and inspected in accordance with the Motor Vehicles Act (i.e. CVI, Fire Extinguishers)
• Ensure that vehicle cleaning schedules are created and implemented to ensure that they present a positive BGCCVI image.

• Inform immediate supervisor of faulty equipment, repairs and upgrades that are required.

  Qualifications:

• An undergraduate degree in social sciences/recreation, or

• Combination of work experience and education is required - minimum 20 hours Child Related Education
• First aid certificate required
• Must be approved as a Licensed Manager by Community Care Facility Licensing within 21 days of employment
• Two (2) years previous work experience in a similar environment is preferred.
• Previous supervisory and management experience is preferred.
• Experience of Assessment, planning, implementation and evaluation of programs, and activities
• Experience working in a Community Care Licensed facility.

Please refer the Job description for details