Outreach Administrator

at  McGill University

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Position Summary:
The IHPP Outreach Administrator travels to Indigenous communities and urban areas to visit high schools, Cegeps, health organizations and institutions. The Outreach Administrator provides information and interactive learning sessions for Indigenous youth and prospective students to encourage pursuing post-secondary education and health professional careers.

Primary Responsibilities:

• Determine admission eligibility of applicants, by considering multiple sources of information, based on predetermined guidelines and procedures.
• Review and make decisions on straightforward admission files. Consult with senior staff on complex applications. Follow up on missing documentation.
• Apply information received and select the most appropriate procedures for performing admission, government reporting, recruitment, scholarships and student record activities.
• Communicate with prospective students, applicants, parents, guidance counsellors and other stakeholders regarding admissions, enrolment procedures and applications and other inquiries.
• Administer activities related to academic student records and liaise with faculties and units.
• Participate in student recruitment activities. May attend job fairs, high school and CEGEP visits, and Open House.
• Create material and handouts to bring to site visits or post on website.
• Establish and foster effective working relationships by identifying needs and providing support in the delivery of services. Assess and resolve administrative problems. When appropriate, inform supervisor and formulate recommendations.
• Attend meetings.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Qualifying Skills and Abilities:

• Experience implementing outreach initiatives to promote health sciences to Indigenous learners while fostering working relations with Indigenous community partners;
• Excellent organizational skills and professional conduct;
• Written and oral communication skills in Inuktitut would be a strong asset;
• Excellent communication skills (oral and written communication skills in English and French);
• Ability to work independently;
• Flexibility to work some evenings and weekends and travel regularly to sometimes remote locations;
• focus on Northern Indigenous Communities of the RUISS;
• Hybrid working available;
• Indigenous applicants are strongly encouraged to apply.

The Faculty of Medicine and Health Sciences is actively seeking a person of Indigenous ancestry for this position, as lived experience as an Indigenous person is essential to fulfill the responsibilities for this position. As such, candidates should consider that we will apply the McGill policy on Indigenous Membership/Citizenship Validation.
McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 on a scale of 0-4.
Minimum Education and Experience:
DEC III 3 Years Related Experience with DEC III /
Hourly Salary:
(MUNACA Level H) $33.05 - $40.97
Hours per Week:
33.75 (Full time)
Supervisor:
Associate Director, Administration
Position End Date (If applicable):
Deadline to Apply:
2024-08-27
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca

• Determine admission eligibility of applicants, by considering multiple sources of information, based on predetermined guidelines and procedures.
• Review and make decisions on straightforward admission files. Consult with senior staff on complex applications. Follow up on missing documentation.
• Apply information received and select the most appropriate procedures for performing admission, government reporting, recruitment, scholarships and student record activities.
• Communicate with prospective students, applicants, parents, guidance counsellors and other stakeholders regarding admissions, enrolment procedures and applications and other inquiries.
• Administer activities related to academic student records and liaise with faculties and units.
• Participate in student recruitment activities. May attend job fairs, high school and CEGEP visits, and Open House.
• Create material and handouts to bring to site visits or post on website.
• Establish and foster effective working relationships by identifying needs and providing support in the delivery of services. Assess and resolve administrative problems. When appropriate, inform supervisor and formulate recommendations.
• Attend meetings