P-24-016 | Administration Officer (School Organization Dossier)

at  Eastern Townships School Board

Details of the position
Job title:
Administration Officer
School / Centre / Department :
Pedagogical Services - School Organization Dossier
Location :
Magog, Quebec
Workload & schedule :
35 hours per week (100%) ,Monday to Friday
Status :
Regular, full-time
Effective Date :

Annual salary :
$ 52 177 to $86 548
Supervisor :
Director of Pedagogical Services
Nature of the work
The position of administration officer encompasses, in particular, participation in the preparation, update, and application of administrative policies, procedures, and processes of one or several administrative units of the school board. It also encompasses the supervision and coordination of the work of support staff associated with his or her sector of activity and the study and analysis of various files in order to make and follow up recommendations.
Description of tasks

OTHER REQUIREMENTS

• Fluent in French and English (written and oral)
• Excellent organizational skills
• Excellent interpersonal and communication skills
• Knowledge of the Ministry of Education and the Quebec Education Program
• Knowledge of Jade, Charlemagne, and GPI will be considered as an asset
• Knowledge of the Microsoft Office suite and the Google environment
• Hold a valid driver’s license and be available to travel on the school board’s territory

GENERAL TASKS

• Develops, drafts, plans, applies, oversees, and updates the administrative regulations, directives, procedures, and processes related to the implementation of activities related to the management of one or several administrative units.
• Collaborates in the development, implementation, and update of computer programs and systems related to his or her field of activity.
• Prepares and provides training to staff on use of software.
• Identifies needs in human and material resources in his or her sector if activity and carries out the necessary measures to hire or acquire the resources.
• Recommends the standards and procedures appropriate to the needs identified and evaluates the results.
• Participates in developing the tools required to prepare and administer the budget and applies them.
• Ensures that the budget is monitored and that each unit complies with the administrative standards in effect.
• Analyzes revenue and expenditure items and reports thereon, collects and analyzes budgetary requests and participates in determining budgetary estimates.
• Provides advice and assistance to management staff, works with professional and support staff and ensures compliance with the policies and regulations in effect.
• Studies and analyzes files, contracts, agreements, and other documents.
• Gives advice and makes recommendations on the necessary corrections and updates.
• Draws up contracts and agreements and oversees their application.

SPECIFIC TASKS TO THE SCHOOL ORGANIZATION DOSSIER

• Provide support and professional development activities to support personnel in the youth and adult sectors
• Take part in the eligibility to English instruction process
• Oversees files for auditing process
• Ensure the transmission of exams to the Ministry
• Oversees declaration procedures of school/centre school organization technicians
• Make recommendations to school principals and centre directors regarding improvement of procedures
• Oversees the summer school exams
• Oversees the “Tâches à l’agenda” in Charlemagne, and the report
• Any other task related to the position
  Desired profile