PA and Team Administrator

at  Savills

KEY SKILLS :

• Enthusiasm to do a good job
• Excellent organisational and prioritising ability
• Previous PA or Team Admin experience
• Excellent communication skills, both verbal and written
• Excellent attention to detail
• Excellent ability to work flexibly and multitask
• Must be a team player but also have the ability to use own initiative
• Must be able to cope with routine task
• Dependable and to produce work to deadlines
• Ability to work under pressure.
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  Find out more about Savills offer
  Recruitment agencies
  Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.
  Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.
  Business area
  Residential Sales and Lettings
  Role
  New Home Sales (RDS)
  Locations
  Margaret Street, London
  Contract Type
  Permanent, Full time
  Remote Status
  This role is office based
  Salary
  Competitive
  Contact Ifra Ahmed Talent Partner - Business Operations – Business Operations

• Extensive inbox and diary management for all Directors
• Arranging meetings with internal colleagues as well as external clients.
• Booking meeting rooms and arranging and coordinating team meetings and events
• Typing and formatting of letters/reports/tenders/emails
• Assisting fee earners with collating information and formatting pitch documents and debt chasing when required.
• Sending and processing out fee invoices to clients and dealing with any queries
• Creation of agendas and minute taking at team meetings
• Filing/photocopying/scanning/archiving/printing/binding
• Handling telephone calls, taking messages and covering phones
• Maintaining online filing system
• Processing expenses & Application process for Visas
• Maintaining close communication with the overseas team
• Handling extensive travel arrangements for the entire team, flights, accommodation and taxis & creating travel itineraries.
• Coordinating briefing calls for all international teams and Reporting on international deals.
• Conducting AML and conflict checks