PA (Commercial) - 12 month fixed term contract

at  Osborne Clarke

WE ARE LOOKING FOR

We are looking for a candidate who has significant previous PA experience, who is able to use their own initiative, can demonstrate first class organisational skills and be an integral team player.

You will also be able to demonstrate:

• An enthusiastic and positive approach
• The ability to work under pressure and to tight deadlines with little supervision
• Excellent time and performance management
• The ability to pay close attention to detail
• Excellent written and verbal communication skills
• Working with confidentiality, discretion and diplomacy
• Being a team player who can build good relationships with the PAs and lawyers
• Excellent IT skills (Microsoft Office 365, MS Teams, Excel, PPT, document management systems)

ABOUT US

Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 talented lawyers in 26 locations*. Our sector-based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. Advising them both comprehensively and commercially. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. And our unique approachable culture is not an added extra, it’s fundamental to our success.

At Osborne Clarke we value difference and encourage applicants from all backgrounds. We want everyone to feel that OC is a place where you can be yourself and belong, and our range of interest groups and diversity networks - not to mention our great teams - are a part of making that a reality.

• Services in India are provided by a relationship firm

ROLE PROFILE

Our Commercial Team is seeking an experienced PA to support a team of fee earners of varying levels of seniority, including the Location Head. The main purpose of this role is to provide highly professional, effective and proactive PA support to the team.
This is a 12 month fixed term vacancy based at our Bristol office, although we are happy to consider some home working for this position too.

WHAT YOU’LL DO

• Provide highly professional, effective and proactive PA support to a number of fee earners, including the Location Head to the Bristol office
• Develop strong working relationships with our key clients, anticipate, mitigate and resolve potential client relationship issues or concerns
• Develop strong working relationships with key personnel in our business services teams to support the Location Head
• Support the Location Head by scheduling meetings, assisting with the co-ordination of internal events, monitoring spend against budgets, providing administrative support on day-to-day HR issues (performance reviews, promotions paperwork, etc.); taking minutes of Location Head’s meetings, preparing action lists and proactively driving forward delivery of the actions by colleagues across the business; attending Business Development meetings taking notes and driving forward actions by all attendees
• Assist with the file opening/client due diligence process; set up new matters, draft engagement letters;
• Play an active role in understanding, managing and taking responsibility for the billing process by monitoring WIP; prompting fee earners to raise invoices; monitoring debt and prompting fee earners to chase clients for payment. Attend meetings, with matter managers and our finance team; track specific billing arrangements; prepare matter manager and client reports
• Provide proactive support in terms of mailbox/file management and all diary commitments for the team, pre-empting any diary conflicts
• Proactively take responsibility for the organisation of all travel arrangements and itineraries in relation to client and non-client meetings, conferences and in-house and external events; complete expense reclaim forms
• Draft short correspondence and communications; demonstrate excellent IT skills, with the ability to amend and format large and complex documents
• Proactively identify opportunities, actively contribute and be involved with ad-hoc projects as given by the team