PA Team Lead

at  Land Securities

We’re Landsec
We are Landsec, we build and invest in buildings, spaces and partnerships to create sustainable places, connect communities and realise potential.
We are one of the largest real estate companies in Europe, with a portfolio of retail, leisure, workspace and residential hubs. Landsec is shaping a better future by leading our industry on environmental and social sustainability while delivering value for our shareholders, great experiences for our guests and positive change for our communities.

The Role:

• To include prioritisation aligned to workload
• Management of Head of Retail & Ops email account to include filing, clearing daily email influx, categorising and maintaining the flag (to-do-list) system.
• Co-ordinate and prioritise with Retail Exco and any other BU needs as required
• Ensure agendas, previous minutes and any other relevant documentation / notes are provided in advance
• Salary: Competitive

The Team:
To provide a comprehensive range of PA and administrative support services to the Head of Retail & Operations and his team. Responsible for the line management of a Team Coordinator
What you will be responsible for:

Diary management

• Advance notification to others when out of office/unavailable
• Book meetings and rooms as required (including external venues)
• Pre-registration of external visitors via Condeco
• Regular meetings to be diarised throughout the year

Line management

• Management and development of the Team Co-ordinator within the team
• Responsible for reviewing and approving annual leave requests for Team Co-ordinator
• Responsible for the annual performance review for the Team Co-ordinator

Meeting preparation:

• Minute taking and preparation of minutes for relevant meetings (quarterly)
• Minutes to be circulated within a reasonable amount of time following meeting
• Prepare responses to e-mails / letters when required

Papers:

• Organising and filing papers, think about electronic filing for ease of access.

Outlook:

• Control of Manager’s Outlook Calendar
• Manage the Out of Office Messages

Expenses:

• Check Manager’s direct report’s expense claims prior to approval and flag any potential issues
• Submission of Manager’s expenses

Purchasing:

• Manage all aspects of the Purchase to Pay process for the Senior Leader/Managers cost centre which may include new supplier onboarding and Purchase Order processing.

Your skills, experience and qualifications:

Essential criteria

• Advanced knowledge of Word, Excel and PowerPoint
• Proven experience of secretarial/PA responsibilities
• Good spoken and written English
• Good attention to detail
• Proactive and able to work on own initiative

Life and Benefits at Landsec
We have a great benefits package, there to support you with your work-life balance and in moments that matter. We offer exceptional Learning & Development opportunities to help you grow and reach your potential and we also play our part in supporting the communities where we live and work.
Here are some of our core benefits, view our
Benefits and career development page

for more information.

• Discretionary annual bonus plan
• 25 days annual leave (plus bank holidays) rising to 27 days after 2 years and options to purchase an additional holiday each year.
• Enhanced pension contributions – Landsec will contribute up to 10.5% subject to your contribution
• Private medical insurance, Life assurance and income protection.
• Enhanced maternity, adoption, shared parental leave policies (view our

Family policies page

for more details)

• Annual Sharesave plans with the chance to buy Landsec shares at a discounted rates
• Up to 4 working days to volunteer per year and ‘Give As You Earn’ programmes allowing you to donate to charities straight out of your pay and we top up by 20%

And when it comes to your health and wellbeing you will also have access to other benefits: our employee assistance programme, digital GP, cycle to work scheme, a mindfulness app and a health app supporting fertility and menopause.
We are a Disability Confident Employer and will offer an interview to disabled applicants who best meet the criteria set out here. You will have the opportunity to opt into the Disability Confident interview scheme when you submit your application.
Diversity and Inclusion
At Landsec, we value diversity & inclusion. We work to better reflect the diversity of the communities we work within and empower everyone who works at Landsec to realise their potential.
We strive to ensure all our information, and services are accessible to and usable by everyone. If you would like to receive any information in a different way or would like us to do anything differently to help you apply for our roles, please get in touch with our recruitment partners by emailing
recruitmentqueries@landsec.com
To find out more about our approach, visit our
Diversity and Inclusion page

• To include prioritisation aligned to workload
• Management of Head of Retail & Ops email account to include filing, clearing daily email influx, categorising and maintaining the flag (to-do-list) system.
• Co-ordinate and prioritise with Retail Exco and any other BU needs as required
• Ensure agendas, previous minutes and any other relevant documentation / notes are provided in advance
• Salary: Competitiv