PA to Sales Directors

at  Close Brothers Group

OVERALL SUMMARY

At Close Brothers we look to recruit individuals from all different backgrounds and encourage you to apply even if you don’t tick every box. We celebrate diversity, promote inclusivity and are open to discuss flexible work options to help you balance your work and home life.
Join Close Brothers Premium Finance Team where you will provide professional, proactive, and high-quality administrative support to Senior Directors. Working as part of the Premium team our ideal team member will have previous experience in organisational skills and the ability to prioritise workload with excellent communication skills.
There is a requirement to interact with a range of stakeholders so customer service skills are essential. The ability to organise, prioritise and multi-task are also key requirements for this role.

WE WOULD LOVE TO HEAR FROM YOU IF YOU HAVE/ARE:

• Demonstrable customer ethos
• Excellent written and verbal communication skills
• Experience of interacting with a wide variety of people in the workplace
• Excellent organisational skills and the ability to prioritise workload
• Focused attitude and the ability to work on own initiative
• Pro-active approach
• Excellent attention to detail
• Ability to multi-task
• Good knowledge in Microsoft Outlook, Word, PowerPoint, Excel, Salesforce and Pardot
• Experience in a Personal Assistant role
  We are an inclusive organisation and committed to ensuring our recruitment process is as accessible as possible to everyone. We will make adjustments for people who have a disability or long-term condition. If you need the job description or application form in an alternative format or would like to discuss the recruitment process with us, please email us at recruit.ssc@closebrothers.com or request a call back.

ABOUT US

For roles offering hybrid working: At Close Brothers we support employees to balance their work life priorities and in this role you will be able to enjoy a mixture of hybrid working.
Close Brothers is a leading UK merchant banking group providing lending, deposit taking, wealth management services and securities trading. At Close Brothers we provide financial support and advice to small businesses and individuals in the UK. Our purpose is to help the people and businesses of Britain thrive over the long term.
To find out more about Close Brothers, please visit our careers page: https://www.closebrothers.com/careers

• Proactive diary management: arranging meetings and making travel arrangements, in addition to organising catering, room bookings and conference facilities
• Basic inbox management - flagging and responding if needed and appropriate
• Arranging and attending key offsites and events
• Working in partnership with the Sales Managers in each leaders’ function, and those of adjoining functions
• Onboarding new starters within your division
• Coordinate broker hospitality plan, manage within budgets, execute delivery of events to a high standard
• Take an active interest in departmental activities and keep up to date with projects in which leaders are involved with
• Liaising with vendors, raising purchase orders, processing expense claims, and training others on the relevant systems where required and in a timely manner
• Supporting with management of holiday requests and updating sickness records within the HR people system on behalf of senior management
• Placing stationery orders, organising desk plans including space booking for leaders and hybrid working arrangements, lockers and coordinating with facilities
• Working closely with other PAs/EAs, providing additional support and cover where required
• Drafting and circulating team communications when required
• Providing general support to the Senior Directors direct reports as required
• Handling sensitive confidential information with absolute integrity
• Ensure that all Governance and Compliance requirements are adhered to and all reporting and reviewing activities required by the Regulatory Bodies are carried out to the standards required.