Paralegal Aide

at  Department of Finance

JOB DESCRIPTION

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.
The Legal Affairs Division serves as the in-house legal department for DOF, providing professional and comprehensive legal advice and services in support of a full range of city tax and other revenue-related matters. Legal Affairs Division attorneys and staff handle a wide range of legal issues, including real property taxes and exemptions, business income and excise taxes, collections, parking violations, treasury, land registry and other agency matters.
The New York City Department of Finance, Legal Affairs division is seeking experienced and detail oriented paralegal aides to provide assistance to the Sheriff’s Office to support Cannabis Enforcement work.
The paralegals will work with the Sheriff’s Office to perform paralegal and administrative work preparing legal materials and documents required for the Sheriff’s Office to enforce violations. The paralegals’ duties will support the agency’s review of the New York City Office of Administrative Trials and Hearings (OATH) recommendations regarding sealing orders, drafting and noticing of final determinations for sealing orders, and review of and response to petitions for vacatur of sealing orders. The paralegals shall provide other administrative support, as needed. The paralegal will need to be detail-oriented, professional and work diligently to meet deadlines.

Duties and responsibilities include, but are not limited to:

• Assisting with document preparation.
• Organizing and manage documents and files.
• Assisting preparing decision documents.
• Distributing documents to obtain signatures. Coordinate document processing.
• Distributing documents via various methods.
• Maintaining and updating required mailing logs, records and documentation.

MINIMUM QUALIFICATIONS

1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA); or
2. An associate degree or completion of 60 semester credits from an accredited college, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) and two years of full-time satisfactory experience, acquired in the United States, in the performance of paralegal (legal assistant) services; or
3. A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and four years of full-time satisfactory experience, acquired in the United States, in the performance of paralegal (legal assistant) services; or
4. A satisfactory combination of education and/or experience which is equivalent to “1”, “2” or “3” above. Paralegal Certification obtained in the United States from an accredited program or from a program approved by the American Bar Association can be substituted for 12 months of experience. Undergraduate credit can be substituted for experience on the basis of 30 semester credits from an accredited college for 12 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization.
   To be acceptable, experience in paralegal (legal assistant) services must have involved the American Legal System.
   Experience which is primarily legal secretarial or includes only incidental paralegal (legal assistant) services is not acceptable.
   Special Note:
   Individuals must have one additional year of pertinent paralegal experience or have a baccalaureate degree in addition to the requirements listed above to be eligible for placement in Assignment Level II duties and pay of Paralegal Aide.

PREFERRED SKILLS

• Two to three years of experience in areas of legal practice relevant to the work of the Sheriff’s Office. - Excellent legal research and writing skills. - Strong communication and analytical skills. - Excellent organizational skills. - Experience effectively handling complex matters including multiple assignments under deadline.

• Assisting with document preparation.
• Organizing and manage documents and files.
• Assisting preparing decision documents.
• Distributing documents to obtain signatures. Coordinate document processing.
• Distributing documents via various methods.
• Maintaining and updating required mailing logs, records and documentation