Paralegal (San Diego)

at  ICW Group Holdings Inc

Are you looking for more than just a job? Do you want to have a voice and feel a sense of belonging? At ICW Group, we hire innovative people who consistently adapt, grow and deliver. We believe in hard work, a fun work environment, and embracing creativity that only comes about when talented people collaborate to develop solutions. Our mission is to create the best insurance experience possible.
Headquartered in San Diego with regional offices located throughout the United States, ICW Group has been named for seven consecutive years as a Top 50 performing P&C company offering the stability of a large, profitable and growing company combined with a small-company entrepreneurial spirit. Our purpose-driven ethos provides team members with opportunities to contribute, develop, and belong.
The Paralegal will provide assistance to the Legal Department and may assist in training other legal staff. This position exists to ensure the company is compliant with state law, legal matters are properly addressed, and contracts and other legal documents are correctly stored and maintained.

KNOWLEDGE AND SKILLS

• Proficient in use of Microsoft Office products and department matter management system.
• Ability to read, analyze, and interpret general business or legal periodicals, professional journals, and government regulations. Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Strong organizational skills and attention to detail.

WHAT YOU WILL DO

Performs corporate secretarial function and gathers materials for meetings and filings as needed.

• Prepares and collects materials for Company Board Meetings.
• Prepares and files all jurisdictional qualifications to do business, and related entity and corporate governance items for all companies.
• Manages biographical affidavits as needed for insurance companies.
• Maintains entity record books.
• Prepares and follows up on state admission filings.
• Researches regulatory requirements for filings and contacts (written and oral) with the applicable department of insurance regarding requirements and other issues.
• Gathers signatures and provides notarization of documents.
• Maintains corporate equity information in online system.

Oversees the maintenance of corporate documents and certificates.

• Maintains document files in the legal department.
• Prepares and sends Nondisclosure Agreements (NDA) to third parties.
• Maintains all Certificates of Authority for all insurance companies.
• Maintains licensing for certain corporate entities and/or designated employees.

Performs litigation administrative duties.

• Maintains litigation files.
• Provides administrative support for subpoenas and complaints received.
• Assists with submitting pleadings and subpoena responses, as necessary.
• Assists with processing of department invoices, including via e-billing system.
• Tracks time devoted to each case when applicable.
• Supports attorneys with administrative duties such as typing, photocopying, mailing, and filing.

WHAT YOU BRING TO THE ROLE

• Bachelor’s degree from four-year college or university preferred with a major or emphasis in Business Administration, Management, or related field.
• Minimum 2-5 years related experience and/or training, or equivalent combination of education and experience.