Paralegal Services Supervisor

at  Allens

Your role
At Allens, our
Integrated Legal Solutions
(ILS) Team’s purpose is to deliver market leading and cost-effective data management, analysis and review solutions in support of Allens’ disputes, investigations and transaction matters and to clients directly.

You’ll be based in our Sydney office, managing and coordinating our Sydney and Brisbane Paralegal Services team of 50+ casual Paralegals who work within the ILS Team and provide assistance to all Practice Groups. Some of your responsibilities will include:

• Supervision of the day to day operation of paralegals including setting priorities, allocating and coordinating work of paralegals.
• Monitoring and reporting on paralegal utilisation on a weekly basis, including in relation to paralegal working hours. Proactively raising any issues that arise with the Paralegal & Business Services National Manager.
• Assisting the Paralegal & Business Services National Manager with implementing strategies to support the broader Paralegal Services team framework.
• Leading or co-leading strategic initiatives.
• Liaising with partners and lawyers to receive instructions on paralegal tasks required, instructing and providing guidance to paralegals to ensure specific needs of matters are met..
• Ensuring paralegals are engaged in their roles, completing interesting work, and enjoying their time at the firm.
• Developing the profile of the Paralegal Services Supervisor and the Paralegal Services team through business development endeavours, presentations, and internal communications.
• Maintaining adequate paralegal staffing levels and assisting the Paralegal & Business Services National Manager and our Early Careers team with recruitment.
• Maintaining adequate records of paralegal time recording and any performance issues.
• Ensuring that paralegals are appropriately trained, are across best practice approaches and that work is delivered efficiently and cost effectively.

This is a permanent, full-time opportunity. This role generally requires you to be present in the office, however flexibility matters at Allens, so if you are seeking hybrid working or are looking for flexibility in your work, we would be happy to discuss what arrangements would work best for you.
About you

You will have:

• Experience working as a paralegal and leading teams in a professional services environment
• A passion for process improvement and creating positive career experiences for your team and others.
• Legal technology experience, especially in litigation eDiscovery or corporate due diligence is highly desirable.
• Excellent team management and organisational skills with the ability to prioritise work, demonstrate leadership with a group and juggle multiple priorities in a fast paced environment..
• Strong interpersonal skills with demonstrated ability to build relationships with people at all levels of an organisation.
• Excellent written and verbal communication and interpersonal skills with the ability to motivate teams.
• A desire to learn, grow, network, mentor others.

Your development
In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.
Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.
Our perks

Our benefits include:

• Financial: market competitive fixed remuneration; salary continuance insurance, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
• Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, emergency childcare, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our in-house consulting Psychologist.
• Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
• Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible

parental leave policy

– 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.

• Recognition: team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.

Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.
How to apply?
We’d love to hear from you so please click “apply now”!
At Allens, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people’s differences across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. We encourage applicants from all backgrounds, so if you’re excited about this role but your past experience doesn’t align, please express your interest by emailing us at
careers@allens.com.au
. The right role for you might be just around the corner!
At Allens, we’ve been building legal careers for 200 years; longer than any other firm in Australia. The impact of our people extends to almost every sphere of business, government, the judiciary and the wider legal profession. We continue to provide opportunities for people from diverse backgrounds to build outstanding careers and shape the world around them.
Through our alliance with Linklaters, we work in a global network of 41 offices in 26 countries. Our size and global reach provide exceptional opportunities for career development, including both on-the-job learning and formal training and development opportunities.
Our commitment to high performance is balanced with a focus on wellbeing, with a culture that’s inclusive, supportive and collaborative. We prioritise connection and value the unique contribution of everyone at the firm.
We’re proud to hold some of the world’s longest ongoing client relationships, some of which stretch back almost 170 years, and our client base includes 55 of the world’s top 100 companies and more than 75 of Australia’s top 100 companies

• Supervision of the day to day operation of paralegals including setting priorities, allocating and coordinating work of paralegals.
• Monitoring and reporting on paralegal utilisation on a weekly basis, including in relation to paralegal working hours. Proactively raising any issues that arise with the Paralegal & Business Services National Manager.
• Assisting the Paralegal & Business Services National Manager with implementing strategies to support the broader Paralegal Services team framework.
• Leading or co-leading strategic initiatives.
• Liaising with partners and lawyers to receive instructions on paralegal tasks required, instructing and providing guidance to paralegals to ensure specific needs of matters are met..
• Ensuring paralegals are engaged in their roles, completing interesting work, and enjoying their time at the firm.
• Developing the profile of the Paralegal Services Supervisor and the Paralegal Services team through business development endeavours, presentations, and internal communications.
• Maintaining adequate paralegal staffing levels and assisting the Paralegal & Business Services National Manager and our Early Careers team with recruitment.
• Maintaining adequate records of paralegal time recording and any performance issues.
• Ensuring that paralegals are appropriately trained, are across best practice approaches and that work is delivered efficiently and cost effectively