Part-time (5/8) Administrative Officer: Finances

at  Stellenbosch University

Duties/Pligte

• Managing the annual departmental budget in consultation with the departmental chair.
• Requesting and processing purchase orders, invoices, expense claims, and other financial transactions.
• Monitoring expenditures against budget allocations and forecast future financial needs.
• Identifying opportunities for cost savings and process improvements.
• Maintaining accurate financial records using the University’s accounting system.
• Managing budgets for research grants, contracts, and other assigned funds.
• Providing support for the budget management of departmental productions.
• Providing support to cost centre owners.
• Serving as a liaison between central finance, procurement, and other administrative offices.
• Responsible for monthly decentralised ad hoc payments.
• Responsible for marks capturing of undergraduate and postgraduate academic results.
• Assisting the general office with other administrative tasks as assigned by the departmental chair.

• Keeping abreast of University policies, government regulations, and accounting standards.

Bestuur die jaarlikse departementele begroting in konsultasie met die departementele voorsitter.

• Versoek en verwerk aankoopbestellings, fakture, uitgawe-eise en ander finansiële transaksies.
• Moniteer uitgawes teen begrotingtoewysings en bepaal toekomstige finansiële behoeftes.
• Identifiseer geleenthede vir kostebesparing en prosesverbetering.
• By hou van akkurate finansiële rekords deur middel van die Universiteit se rekeningkundige stelsel.
• Bestuur begrotings vir navorsingstoekennings, kontrakte en ander toegewysde fondse.
• Verskaf ondersteuning ten opsigte van begrotingsbestuur van departementele produksies.
• Verskaf ondersteuning aan kostepunteienaars.
• Dien as skakelpersoon vir sentrale finansies, aankope en ander administratiewe kantore.
• Verantwoordelik vir maandelikse gedesentraliseerde ad hoc-betalings.
• Verantwoordelik vir puntevaslegging van voorgraadse en nagraadse akademiese uitslae.
• Verleen bystand aan die algemene kantoor met ander administratiewe take soos toegewys deur die departementele voorsitter.
• Bly op hoogte van Universiteitsbeleide, regeringsregulasies en rekeningkundige standaarde.

Job Requirements/Pos Vereistes

• Post-school qualification in financial management, accounting, or a related field.
• Three to five years’ relevant work experience.
• Proven analytical, organisational, and problem-solving skills.
• Proven proficiency in MS Office applications, specifically Excel.

• Excellent written and verbal communication skills.

Naskoolse kwalifikasie in finansiële bestuur, rekeningkunde, of ’n verwante veld.

• Drie tot vyf jaar se toepaslike werkservaring.
• Bewese analitiese, organisatoriese en probleemoplossingsvaardighede.
• Bewese vaardigheid in MS Office toepassings, veral Excel.
• Uitstekende skriftelike en mondelinge kommunikasievaardighede.

Recommendation/Aanbeveling

• Relevant experience within a higher education environment.

• Knowledge of and/or experience with Stellenbosch University’s financial system.

Toepaslike ervaring in ’n hoëronderwysomgewing.

• Kennis en/of ervaring van Universiteit Stellenbosch se finansiële stelsel.

• Managing the annual departmental budget in consultation with the departmental chair.
• Requesting and processing purchase orders, invoices, expense claims, and other financial transactions.
• Monitoring expenditures against budget allocations and forecast future financial needs.
• Identifying opportunities for cost savings and process improvements.
• Maintaining accurate financial records using the University’s accounting system.
• Managing budgets for research grants, contracts, and other assigned funds.
• Providing support for the budget management of departmental productions.
• Providing support to cost centre owners.
• Serving as a liaison between central finance, procurement, and other administrative offices.
• Responsible for monthly decentralised ad hoc payments.
• Responsible for marks capturing of undergraduate and postgraduate academic results.
• Assisting the general office with other administrative tasks as assigned by the departmental chair.
• Keeping abreast of University policies, government regulations, and accounting standards