Part-Time Accounts Payable Clerk (Finance)

at  Walworth County

POSITION SUMMARY

This position is responsible for the processing of accounts payable system entries. Additionally, this position is responsible for providing support to the accounts payable coordinator in ensuring proper internal controls are utilized in the accounts payable process. The position is responsible for maintaining data files for county departments as requested to ensure compliance with state and federal requirements, county policies and accounting guidelines. Strong organizational, communication and troubleshooting skills are required.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

High School degree plus two additional years of formal preparation with accounting emphasis, and two to three years of relevant prior experience; or equivalent combination of education and experience. Accounts payable certification preferred. Proven ability to apply mathematical/accounting concepts to practical situations.

This job description reflects management’s assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.
Review accounts payable invoices for accuracy and compliance with county financial policies, researching and resolving any tax, account, vendor or budget issue found during review.
Process invoices for payment, prepare check and Electronic Funds Transfer vendor payments, or submit invoice to department p-card holder for vendors who accept credit card payments.
Process imports of departmental subsystem transactions (ECHO, JURY, WISACWIS, and TREASURER).
Review annual IRS regulation changes and assist in preparation and filing of annual IRS 1099 tax statements.
Review and approve p-card transactions for county departments.
Develop and maintain complete, accurate vendor documentation in financial software system.
Determine appropriate IRS 1099 classification of vendors.
Identify and research potential ways to streamline accounts payable.
Assist in the development of administrative procedures regarding accounts payable functions.
Provide training and support to all levels of personnel countywide in accounts payable procedures and processes.
Review and approve employee expense reimbursement requests.
Maintain accounts payable records.
File/scan accounts payable invoices and vendor W-9 information.
Assist finance staff with projects as needed.
Provide support, and serve as backup, during absences for the department’s Accounts Payable Coordinator.
Special projects as assigned.
Demonstrate a commitment to county safety and risk management efforts.