Part Time Bookkeeper/Administrative Assistant

at  The Salvation Army

The role of Bookkeeper/Administrative Assistant is one of the important positions within the ministry unit and is essential to the overall mission of the Salvation Army in Windsor Centre of Hope. The Bookkeeper/Administrative Assistant is responsible to provide bookkeeping and administrative support to Windsor Centre of Hope. This will include accounting and administrative duties.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

• Completion of a Community College program, preferably the completion of a diploma or certificate in Accounting/Bookkeeping or related field.

EXPERIENCE AND KNOWLEDGE:

• Minimum of two (2) years of prior related experience and working knowledge in general accounting experience and use of online software experience.
• Professional working experience of using Microsoft Word, Excell, Outlook email, and Teams.
• Working knowledge of the CCEYA is an asset.

SKILLS AND CAPABILITIES:

• Self-motivated, flexible, disciplined and able to work independently with minimal supervision, and participate as an active and responsible team member in a cooperative team environment.
• Ability to learn, adapt, and utilize technology and processes quickly.
• Ability to maintain a high level of accuracy, attention to detail, problem solving and analytical skills.
• Ability to prioritize, time management skills to effectively handle multiple priorities and meet competing deadlines.
• Strong oral and written communication skills, and good listening skills.
• Ability to exercise good judgement.
• Lead by example, by demonstrating a strong work ethic and a willingness to learn.
• Excellent interpersonal skills, integrity, and adaptability.
• May require screening through The Salvation Army Abuse Registry.
• Ability to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check with vulnerable sector screening.
• Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.

SERVICE RESPONSIBILITIES:

• General office duties such as: answering telephone calls, directs and answers inquires; files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives mails/courier material as requested; resolves routine inquiries.
• Using Childcare software CRAFTS tracking registration days and attendance record.
• Maintaining and updating CRAFTS information, ensure the information is accurate.
• Processing service charge invoices in CRAFTS.
• Receiving, recording and securing payments. Ensure all monies received are deposited timely.
• Sending required financial documents to the regional accounting center for processing.
• Organizing and filing documents.
• Issue yearly parent fee tax receipt in SA Shelby.
• Providing support to classroom teacher as needed.
• Perform other position related duties as required.

ORGANIZATIONAL RESPONSIBILITIES

• Develop an understanding of the Mission of The Salvation Army in Canada and its implications as related to position responsibilities.
• Maintain information in confidence as required.
• Participate as an active and responsible team member in all work groups through which position responsibilities are achieved.
• Represent the organization in a professional and engaging manner and assist personnel whom the position supports in developing those skills as required.
• Participate in probationary and annual performance appraisal process.
• Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.
• Participate fully and consistently as a conscientious team member in caring for the children and in the overall operation of the program and Centre; maintain regular and open communication with program team members and all other co-workers.
• Work with the Supervisory staff to ensure that the program always operates in compliance with all childcare licensing standards, contractual, legal and internal accreditation requirements; ensure full compliance with child protection legislation and intervene when necessary.
• Participate in regular fire drills and other emergency procedures.
• Participate in ongoing professional development and attend/maintain all mandatory training.