Part-Time Office Manager Bookkeeper

at  Chens Enterprises Corp

ABOUT US:

We are a growing food distribution company undergoing an exciting period of transformative growth. As we scale operations and optimize our processes, we’re looking for dedicated individuals to join our team. This is a unique opportunity for someone eager to contribute meaningfully and grow with the company. Proven individuals will have the opportunity to transition into a full-time role with competitive salary and benefits.

POSITION OVERVIEW:

The Part-Time Office Administrator and Bookkeeper will play a crucial role in ensuring smooth office operations, accurate financial record-keeping, and effective collaboration with both internal teams and external contractors. The ideal candidate has a strong background in bookkeeping, reporting, and customer service, and is eager to support the company’s growth.

QUALIFICATIONS:

• Required Skills:
• Proficiency in QuickBooks Online.
• Strong experience with Microsoft Office Suite, especially Excel and Word.
• Excellent organizational and multitasking skills.
• Fluent in English, with outstanding verbal and written communication.
• Proven customer service skills, particularly in managing accounts receivable.
• Preferred Skills:
• Experience creating performance reports for sales and product metrics.
• Knowledge of online tools and resources to improve administrative efficiency.
• Bonus: Ability to speak Mandarin, though not mandatory.

• Bookkeeping:
• Manage financial transactions in QuickBooks Online, including accounts receivable and payable.
• Ensure timely and accurate invoicing, payment tracking, and reconciliation.
• Handle account inquiries and maintain professional relationships with clients and contractors.
• Reporting and Analysis:
• Create and maintain weekly reports on:
• Product performance (e.g., inventory and turnover rates).
• Sales performance (e.g., revenue trends, customer retention rates).
• Provide insights to assist in decision-making and strategic planning.
• Administrative Support:
• Assist in general office duties, such as scheduling, correspondence, and record-keeping.
• Collaborate with internal teams to ensure smooth operations.
• Utilize online tools and resources to streamline administrative tasks.
• Customer Service and Relationship Management:
• Communicate effectively with customers and contractors to maintain positive relationships.
• Handle inquiries and concerns related to accounts receivable with professionalism and efficiency.