Part Time Operations Administrator, Dublin 11 (Maternity Leave Contract)

at  Derrycourt Cleaning Specialists

Derrycourt is an equal opportunities employer. We believe that our commitment to ensuring diversity & inclusion in our policies and day to day work practices, placing of equality, human rights and the diversity of our people at the heart of business strategies, plans and activities, will support our continued growth, make us more dynamic and ensure our overall effectiveness. To this end, Derrycourt strives to respect, support and ensure the inclusion of all voices and cultures that make up Ireland today, from all sections of society, from existing and new communities, and from all social backgrounds, ethnicities and traditions.We are currently recruiting for an administrator to assist with the operations team. This will be an office based permanent role.

WHO WE ARE

Derrycourt Cleaning Specialists was established in 1992 by Ann O’Hanlon, Managing Director and Martin O’Hanlon, Director. Both Ann and Martin have over 32 years’ experience in the cleaning sector. With this knowledge they have built a strong reputable company which has earned its position as an industry leader.
Derrycourt has achieved numerous awards and accolades including the first Irish Contract Cleaning Company to be awarded Golden Service Award in three consecutive years and awarded Cleanest Premises in Ireland and UK for Healthcare. This is a testament to our commitment to the delivery of a high quality, professional and reliable service.

KEY RESPONSIBILITIES:

• Administration support to both Managing Director and Contracts Manager
• Filter general information, queries, phone calls and invitations to the Contracts Manager and resolving as required.
• Diary management for the Contracts Manager
• Schedule on behalf of Contracts Manager meeting’s with direct reports and groups which they are a member.
• Ensure Contracts Manager is fully briefed on and prepared for any meetings / engagements they are involved in.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the Contracts Manager and Managing Director.
• Organise and minute meetings as required by the Contracts Manager/Managing Director.
• Responsible for coordinating client reports and ensuring they are distributed in line with agreed timelines.
• Ad-Hoc secretarial duties – photocopying, faxing, filing, data-entry, letter writing.
• Carrying out background research into subjects/complaints/issues the Contracts Manager is dealing with, and presenting findings in an easily digestible form
• Administration support for 4 regional managers and a point of contact for them
• Assist with diary management for the regional managers, primarily for site visits for quotations.
• Analyse and present operational data
• Monitor Salesforce to ensure proper data entry by Managers, escalate non conformance issues to Contract Manager
• To work on adhoc projects as they arise e.g. co-ordination of facility enhancements at head office, new supplier reviews, assist the CM with new business proposals etc.