Part-time Purchasing Administrator (20hrs per week)

at  CVS UK Ltd

CVS Group plc is an AIM listed, international integrated veterinary services provider which delivers to clients through four business areas; our veterinary practices, diagnostic laboratories, pet crematoria and e-commerce division. Our success is derived from the passion our people have for animals and for making pets a priority, it’s what is at the heart of our work, every day. In a growing pet market, we are well positioned for both organic and acquisitive growth, and significant investment projects are in progress to enhance our infrastructure and central support for the Group.

KEY SKILLS REQUIRED:

• Computer skills including Microsoft, Excel and PowerPoint with a basic understanding of numeracy
• Good retention of knowledge in particular for medical terminology and products (not essential)
• Good organisational skills with an ability to multi task
• Excellent administration skills with attention to detail and deadlines
• Strong customer service orientation
• Excellent communication to internal and external customers, at ease at presenting in front of people
• Be able to work as part of a team and on own initiative
• Have a hands on approach and be flexible
  Alongside an hourly rate of up to £14 per hour, we are offering benefits including; 6.6 weeks holiday (pro rata), buy/sell holiday scheme, pension matched up to 6%, 1 day extra holiday per year up to 5 years, enhanced maternity/paternity/adoption leave, generous staff discount on pet care and products.
  CVS is committed to being a fully inclusive place to work where all our colleagues are encouraged and supported to be themselves, where difference is celebrated and where everyone feels able to deliver their best. We are also determined to build a workforce that is more representative of our diverse communities and the people we provide our services to

SUMMARY OF ROLE:

• To provide general support to the Purchasing and Procurement teams and CVS practices
• Undertake and maintain effective administration processes, protocols and procedures in line with CVS requirements
• To carry out all other reasonable duties as required by purchasing department in a professional manner

KEY RESPONSIBILITIES AND TASKS:

• Answering and responding to phone calls and fulfilling request/queries
• Assisting with the MiPet product enquiries
• Responding to Products and Procurement emails in a timely manner
• Process book orders for practices
• Processing of approved unique product orders for practices
• Advising on Dedicated & Preferred products
• Management and Administration of the Q-Pulse Quality Management System (QMS)
• Management of some purchasing data reports
• Purchasing credit card submission
• Formatting and filing quality assurance documents
• Organising and booking team events
• Responsible for collating and sending information from purchasing to marketing for weekly bulletin
• Doing basic data entry and analysis work
• Taking responsibility to update the purchasing folder on PULSE
• Process manual orders both externally and internally