Part Time Receptionist - Business Support

at  Lambert Smith Hampton Ltd

KEY SKILLS/COMPETENCIES:

Technical Skills

• Thorough working knowledge of IT systems, particularly of Microsoft office packages including Word, Excel, PowerPoint and Outlook as well as Adobe Acrobat

Personal Qualities

• Presents a professional image when dealing with clients

Interpersonal Skills

• Demonstrates co-operation and willingness to work with others
• Demonstrates good, confident social behavioural skills
• Able to work within a team environment, as well as on their own initiative

• Greeting guests and visitors to the office and effectively dealing with their concerns by exhibiting a professional, mature, courteous, gracious and efficient manner.
• Answering switchboard, determining nature of business and directing callers to the appropriate department.
• Confidently dealing with enquiries from clients and general public, message taking and passing to relevant surveyor/department.
• Booking meeting rooms
• Sorting and distributing post
• Making refreshments for client meetings
• Keeping a record and booking out pool car
• Covering holiday leave for other part-time receptionist.
• Keeping reception tidy
• General admin duties including booking flights, hotel accommodation, car hire and inputting /updating data onto various systems.