PART-TIME RESOURCE AND INFORMATION SPECIALIST

at  Georgian College

PART-TIME RESOURCE AND INFORMATION SPECIALIST(Job Number: 233-24)
Department: Government and Employment Programs
Campus: Barrie – Collier Street
Classification: Support Staff
Posting Date: October 23, 2024
Salary Rate: $32.48 per hour
Hours per week: 21 hours per week
Status: Temporary Replacement
Effective Date: As soon as possible to March 29, 2025
THIS IS A CONTRACT (PART-TIME) POSITION. This position is based at the Collier Street Centre for Career and Community Employment Services location

Reporting to the Employment Services Coordinator the incumbent provides administrative support to the Canada Ontario Jobs Grant (COJG) program out of both Barrie and Orangeville locations and is responsible for meeting program objectives, targets and subsidy expenditures for the program. Specific duties include, but are not limited to:

• Reviewing and recommending COJG applications for funding to the coordinator ensuring eligibility guidelines have been met based on the program guidelines and requirements for the program
• Working with employers to complete all required documentation based on the program guidelines
• Conducting or arranging site visits to the training providers ensuring approved COJG agreements are being met
• Balancing and adjusting expenditures as training agreements are completed ensuring allocations align with the guidelines as well as calculating, balancing and processing all reimbursements for funding to employers
• Entering employer and participant data and case notes into a computerized database
• Participate in all activities, events and services that support the clients of the Career and Employment Community Services.

QUALIFICATIONS:

• Successfully completed a two-year postsecondary certificate in a relevant field of study that may include, but is not limited to human services, career and work counsellor, business administration, or human resources
• 2 years’ experience in a similar role providing administrative to a funded employment program
• Experience working with guidelines and financial requirements
• Experience entering detailed data / notes into an online database
• Experience working within the employment industry (i.e. liaising with community employers)
• Computer skills and experience using Microsoft Office Suite (Outlook, Excel, Word, etc.)
• Communication (written and oral) and interpersonal skills to prepare documentation, reports and liaise with employers
• Organizational and time management skills with the ability to multitask in an environment with many deadlines
• The ability to be accurate and detail oriented in order to compile / organize information, prepare reports, and input data
• Proven ability to work independently or within a team environment
• Travel within the GTA to liaise with employers and conduct site visits with trainers will be required
  Georgian College supports diversity, equity and a workplace free from harassment and discrimination and is committed to an inclusive, barrier-free environment. We invite applications from all qualified candidates and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to persons of Indigenous ancestry, racialized persons, persons with disabilities, women and members of the 2SLGBTQ+ community. If you are contacted to participate in the interview, please advise the coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process.
  Alternate formats will be provided upon request throughout the recruitment and selection process.
  Georgian College has introduced Flex Work for some positions. This position is currently eligible for Hybrid Work. Flex Work agreements will be determined between the employee and manager when employment commences and may change in accordance with the Flex Work guidelines. All employees are required to permanently reside in the province of Ontario.
  Applications for this position must be received by 11:59 p.m. on October 29, 2024. While we thank all applicants, only those contacted for an interview will be acknowledged.

• Reviewing and recommending COJG applications for funding to the coordinator ensuring eligibility guidelines have been met based on the program guidelines and requirements for the program
• Working with employers to complete all required documentation based on the program guidelines
• Conducting or arranging site visits to the training providers ensuring approved COJG agreements are being met
• Balancing and adjusting expenditures as training agreements are completed ensuring allocations align with the guidelines as well as calculating, balancing and processing all reimbursements for funding to employers
• Entering employer and participant data and case notes into a computerized database
• Participate in all activities, events and services that support the clients of the Career and Employment Community Services