Partner Administrative Assistant, Real Estate Tax

at  KPMG

Overview:
At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience.
KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.
** The role of Partner Administrative Assistant is deemed to be an essential service and is required to be performed in office.

What you will do:

• Action communications and respond in a timely fashion. Independently action routine enquiries and escalate complex risk enquiries to appropriate parties based on knowledge of practice, structure and work processes.
• Provide administrative support to partners, senior managers, managers and client service teams in the Tax practice.
• Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness.
• Onboard new Clients and update existing Client entities in internal database.
• Manage and ownership of the Risk Management workflows/approvals required during the client/engagement acceptance process on behalf of the Engagement Team.
• Complete, reconcile, and ensure timely submission of time and expense reports for the partner.
• Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
• Initiate and code invoices for external vendors.
• Manage contact database, travel arrangements, expenses, meetings, events, proposals, risk management, billing and communications.
• Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials.
• Assist with transitioning new hires or contracts into the group.
• Assist in the preparation and submission of time and expense reports for the partner(s) supported.
• Develop and maintain a strong relationship with the Partners in order to anticipate needs and provide timely, proactive support and regular updates.
• Other Administrative tasks as the business requires.

What you bring to this role:

• Minimum 3-5 years administration experience.
• College diploma or an equivalent combination of education and experience with an administrative assistant skill set.
• Advanced skills with MS Office and Adobe products. In particular, Word, Outlook, Excel, PowerPoint and Acrobat and Visio.
• Proficiency to quickly learn proprietary software.
• Excellent communication skills.
• Superior organizational skills and ability to manage competing deadlines.
• Good judgment and analytical skills with a focus on attention to detail.
• Capable of working independently with a team mindset and take ownership of tasks.

What you will do:

• Action communications and respond in a timely fashion. Independently action routine enquiries and escalate complex risk enquiries to appropriate parties based on knowledge of practice, structure and work processes.
• Provide administrative support to partners, senior managers, managers and client service teams in the Tax practice.
• Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness.
• Onboard new Clients and update existing Client entities in internal database.
• Manage and ownership of the Risk Management workflows/approvals required during the client/engagement acceptance process on behalf of the Engagement Team.
• Complete, reconcile, and ensure timely submission of time and expense reports for the partner.
• Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
• Initiate and code invoices for external vendors.
• Manage contact database, travel arrangements, expenses, meetings, events, proposals, risk management, billing and communications.
• Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials.
• Assist with transitioning new hires or contracts into the group.
• Assist in the preparation and submission of time and expense reports for the partner(s) supported.
• Develop and maintain a strong relationship with the Partners in order to anticipate needs and provide timely, proactive support and regular updates.
• Other Administrative tasks as the business requires

What you bring to this role:

• Minimum 3-5 years administration experience.
• College diploma or an equivalent combination of education and experience with an administrative assistant skill set.
• Advanced skills with MS Office and Adobe products. In particular, Word, Outlook, Excel, PowerPoint and Acrobat and Visio.
• Proficiency to quickly learn proprietary software.
• Excellent communication skills.
• Superior organizational skills and ability to manage competing deadlines.
• Good judgment and analytical skills with a focus on attention to detail.
• Capable of working independently with a team mindset and take ownership of tasks