PASS 309 Procurement Coordinator

at  HamiltonWentworth Catholic District School Board

Career Opportunity
PASS 309 Procurement Coordinator Posted January 13, 2025 Internal/External
Date of Appointment: As soon as possible Reporting to: Manager of Procurement
Description: The Procurement Coordinator will be responsible for managing and streamlining procurement processes, ensuring compliance with policies and regulations, and supporting internal departments in meeting their purchasing needs.

QUALIFICATIONS:

Minimum two-year (2) post-secondary diploma in General Business, Accounting or related field or 3 to 5 years’ experience in complex organization/business preferably in purchasing in the public sector.
Excellent technical, interpersonal and communication skills, ability to be a team player.
Proficient using Microsoft Office Suite Programs, Microsoft Nav and Sparkrock 365 and other software applications will be required.
Must possess a valid Ontario Driver’s license and have access to own vehicle.
Completion of or working towards the Principles of Effective Public Purchasing Certificate Program through Ontario Public Buyers Association required.
CPPB designation considered an asset.
Knowledge and understanding of Broader Public Sector Procurement Directive
Location: Father Kennedy Catholic Education Centre
90 Mulberry Street, Hamilton, ON
Salary: Professional Administrative Support Staff PASS 5
($69,143- $86,428)
Last date for consideration: Friday January 24, 2025 at 4:00 p.m.
Please include the full posting title within the subject line. The resume must include two (2) Professional References; and a Pastoral Reference Letter is preferred. It must also include an authorization to contact references provided. Thank you to all applicants who submit their application. Please note that consideration will be given to those applicants who submitted a complete package. Only those applicants eligible for an interview will be contacted.
Schools and administrative sites within the Hamilton-Wentworth Catholic District School Board (HWCDSB) give witness to the truth that Jesus Christ is the foundation and the heart of Catholic Education and the centre of its community. Central to this vibrant and student focused system is a vision of students as uniquely created in the image of God. This commitment is expressed and realized in the Board’s Mission which is:
In union with our Bishop, to enable all learners to realize the fullness of humanity of which our Lord Jesus Christ is the model
Hamilton-Wentworth Catholic District School Board (HWCDSB) is committed to equity and inclusion in the recruitment and hiring of qualified staff who reflect the diversity of students and our community. We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:
First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
Members of groups that commonly experience discrimination due to race, ancestry, colour or place of origin;
Persons with visible and/or invisible (physical and/or mental) disabilities.
In our efforts to ensure an inclusive, diverse and representative workforce, HWCDSB will:
Value, promote and encourage the hiring of staff from under- represented communities;
Value applicants’ additional experiences, lived experience, skills, backgrounds and perspectives;
Collect voluntary self-identification data from applicants in accordance with the Ontario Human Rights Code, HWCDSB’s Teacher Hiring Practices Administrative Procedures, and Ontario’s Anti- Racism Data Standards.
Where the required skills, ability and qualifications of candidates are relatively equal, candidates who self-identity as a member of one or more under-represented groups may be selected.
The HWCDSB is also an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. We also recognize our duty to accommodate and foster a culture of inclusion. We will provide accommodations during the hiring process. If an accommodation is required, please inform the Human Resources Team or Hiring Manager in advance of any part of the process. All information received relating to a candidate’s required accommodation will be addressed confidentially

Coordinate the rollout of new procurement processes and initiatives such as Pcard administration and ecommerce opportunities.
Oversee contract administration; oversee the filing of contracts along with expiry tracking. Notifying internal clients of contract expiration dates to trigger procurement processes.
Provide support to internal staff on purchasing policies and procedures to ensure all procurement activities comply with legal and regulatory requirements.
Work closely with other departments to align procurement strategies with organizational goals.
Prepare reports on procurement activities, expenditures, and supplier performance for management review.
Prepares and issues RFP’s, RFQ’s and Tenders on behalf of internal clients.
Obtains and analyses quotations from registered vendors through standard procurement practices of RFP, RFQ and/or Tendering.
Manage surplus furniture & equipment, perform assessments in accordance with policies.
New schools/new builds: lead the first-time equipping process under the direction of the Manager of Procurement
Identify opportunities for bulk buying and process consolidation where possible.