Pastoral Assistant Admin - Hourly

at  4000 Archdiocese Of Seattle Payroll Svc

PARISH: St. Olaf TITLE: Pastoral Assistant for Administration 1
REPORTS TO: Fr. Mark Kiszelewski & Fr. Albert Arulappan

POSITION PURPOSE

Performs administrative functions for the parish including personnel, finance and facilities
functions. Assures compliance with local, state and federal laws/regulations along with
Archdiocesan rules, regulations and policies. Provides other administrative support services as
needed.

II. MAJOR DUTIES AND RESPONSIBILITIES

A. Reviews/approves financial transactions (accounts payable, accounts receivable, banking,
payroll) and assures that each is properly recorded.
B. Oversees the compilation and tabulation of deposits for the parish.
C. Prepares financial reports.
D. Assists in the preparation and administration of capital and operating budgets.
E. Maintains an inventory of supplies and reorders as needed.
F. Coordinates the Human Resources function for the parish including salary administration,
recruiting, employee relations, training and communication.
G. Performs secretarial or administrative assistant functions. These include (but are not limited
to): maintaining the Parish Data System, greeting and directing callers and visitors to appropriate
ministers of service, registering new parishioners, responding to parishioner needs, scheduling the
use of the facility, preparing bulletins and preparing bulk mail in accordance with postal
regulations.
H. Coordinates, mentors, teaches and motivates volunteers involved with daily activities and
special parish events.
I. Organizes and implements annual fundraising events (Annual Appeal, Parish Stewardship, major
gifts and capital campaigns).
J. Coordinates construction and maintenance of building and grounds.
K. Serves as a resource person for other ministries.
L. Maintains debt reduction program.
M. Maintains files for the parish.
N. Provides coverage for the receptionist.
O. Plans special events.
P. Evaluates and revises office procedures to enhance efficiency.

Q. Performs other duties as assigned.

• The successful candidate will have strong communication, organizational and interpersonal skills
• At least three years’ experience in management, accounting, business administration or similar field.
• College degree in Business or equivalent experience in a related field.
• Proficiency in Microsoft Office Suite

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicants skills and prior relevant experience, certain degrees and certifications.
Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays