Payroll & Accounts Assistant

at  Pieta House

Pieta is seeking to recruit a Payroll & Accounts Assistant reporting to the Finance Manager (Operations). This is a key position in the finance team of Pieta and will collaborate closely with all the finance team members, Pieta managers and external stakeholders.
Location: Pieta Head Office, Tallaght with hybrid working option
Position Type: Permanent Monday - Friday 9am-5pm /35 hours per week
Salary: €34000 - €40000

ESSENTIAL EDUCATION, SKILLS AND EXPERIENCE:

• Excellent experience in full payroll and pension management and processing
• IPASS qualification
• Minimum 3 years working in finance department
• Experience in the Not-for-Profit sector desirable
• Ability to plan, organise, and prioritise workload and to meet deadlines on time
• Successful track record of introducing and implementing process improvements
• Excellent communication and presentation skills
• Excellent relationship skills for internal and external collaboration and stakeholder management
• Advanced IT skills and working knowledge of MS Office and reporting
• Strong attention to detail
• Self-motivated with the ability to take initiative with a strong team and collaborative mindset

ROLE & RESPONSIBILITIES:

Pieta is seeking to recruit a Payroll & Accounts Assistant reporting to the Finance Manager (Operations). This is a key position in the finance team of Pieta and will collaborate closely with all the finance team members, Pieta managers and external stakeholders. Duties will include, but not limited to, the preparation, analysis and processing of the monthly payroll and pensions for all Pieta employees, ensuring full statutory and internal compliance relating to all payroll and pension matters, primary point of contact of all payroll and pension queries, primary point of contact of all payroll and pension audit queries and to assist accounts payable and operations team with various administrative and payment related matters. This role will provide significant input and support across the department and to the Finance Manager (Operations). Being able to work on own initiative, be self-directed and organised are requirements of the role while being a strong team player. A strong focus on the internal compliance, control and governance environment is also required.

Below outlines the key duties and responsibilities of this position

• Preparation, analyse and process the monthly payroll and pension for all Pieta employees
• Ensure full regulatory and internal compliance for all payroll and pension matters
• Primary point of contact for all payroll and pension related matters for employees
• Liaise with external stakeholders on payroll and pension requirements
• Provide monthly reports and analysis to Finance Manager and Director of Finance
• Key point of contact for external and internal auditors for payroll and pension matters
• Assist accounts payable with the monthly processing and payment of invoices and expenses
• Assist the wider finance department and operations team on various monthly accounting tasks
• Development and continuous enhancement of policies & procedures
• Work on finance operations projects, as assigned
• Contribute to continuous improvement in the department and role

CORE COMPETENCIES OF THE ROLE:

• Financial and commercial acumen
• Analytical
• Problem solving
• Teamwork
• Adaptability
• Communication
• Decision making
• Time management