Payroll Administration Officer

at  Menzies Aviation

OVERVIEW

People. Passion. Pride. This is what has driven our teams since 1833.
Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 290 locations in 65 countries, across 6 continents.
But at the heart of our business is our people.

MAIN ACCOUNTABILITIES INCLUDE:

• Payroll Administration
• First point of contact for payroll queries
• Updating Kronos with Exceptions
• Input weekly rosters into Kronos
• Onboarding and offboarding to rostering and further systems
• Leave allocation and sending allocation spreadsheet to supervisors
• Maintaining return to work documentation
• Monitoring attendance patterns
• Review roster allocation from Sydney to check total hours, review vacancies and check training
• Produce various reports for GM, Department Manager, HR and Supervisors
• Processing and monitoring of training hours
• Process reimbursements as required
• Produce finance reports for the Finance Department and Airlines
• General administration duties
• Preparation & maintenance of staff rostering and resource planning in accordance with airline schedules
• Ensure staff adhere to their rosters and cover any leave and absences
• Manage staff leave requests and allocation for the Ramp department
• Manage cancellations and communicate roster changes to affected parties
• Assist with financial and accounts processing
• Additional duties as requested by Management
• Liaising with training department on training schedules
• Responsible for ensuring adequate staff coverage for flights
• Ensure compliance with company policies, procedures and requirements
• Other ad-hoc duties as requested, including:
  Plan and maintain annual leave
  Ordering stock and uniform
  Maintaining administration documentation and files
  Filing
  Maintaining ‘attendance and leave’ tracker
  Would you like to see more detail on the accountabilities of the role? Please see the attached job description for further information.

SAFETY, SECURITY, WELLBEING AND COMPLIANCE:

You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.
Please see the attached job description for further details on safety, security, wellbeing & compliance.

To support the Ramp department with their daily operational and office administration needs.