Payroll Analyst

at  Fraser Health

Salary range: The salary range for this position is CAD $34.67 - $49.83 / hour Why Fraser Health?:
We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust.
Fraser Health is the second largest health system in Canada with over 45,000 staff, medical staff and volunteers, and is the largest of five regional health authorities in British Columbia, providing hospital and community-based health services to nearly 2 million people in Metro Vancouver and the Fraser Valley.
We are committed to planetary health, value diversity in the workplace, and seek to maintain an environment of respect, caring and trust. Come work with us!
Bring your expert skills and experience in systems and advisory support to the Payroll Services department where you can really make a difference! An exciting opportunity awaits you at Fraser Health.

PROFESSIONAL/TECHNICAL CAPABILITIES:

• Working knowledge of applicable regulations, legislation and collective agreements
• Knowledge of payroll and financial accounting principles
• Ability to develop and maintain rapport with internal and external stakeholders
• Demonstrated ability to plan, organize and prioritize work
• Ability to work independently and as a member of a team
• Ability to organize and manage a high volume of work with frequent interruptions
• Ability to operate related equipment including applicable software applications
• Physical ability to perform the duties of the position

As a Payroll Analyst for the Payroll Services department, you will be responsible for:

• Collaborates with the Payroll team to create, review, revise and implement new/changed department procedures to improve services, simplify work flow and improve integration with the other financial groups; develops procedure manuals for internal and external use to ensure standard practice across FH.
• Provides specific data analysis and interpretation on payroll/timekeeping information by extracting mass data from the computerized system to identify payroll/timekeeping anomalies, inconsistencies and/or erroneous data; develops and generates reports to highlight errors; provides recommendations to staff and managers to minimize errors, guide decision-making and meet the reporting requirements of external stakeholders such as Ministry of Health Services, WorkSafe BC, Healthcare Benefit Trust and the Pension Corporation of BC.
• Support cross-departmental initiatives in implementing new tools and software to further enhance and modernize processes.
• Reviews reconciliation of mass payroll/timekeeping entries, analyzes and investigates labour expenses and liabilities and performs mass audits of payroll/timekeeping entries to identify errors; identifies financial risk and recommends corrective action to minimize financial risk; implements recommendations, as required.
• Acts as a resource and provides support to Managers by identifying payroll/timekeeping issues through mass audits and providing recommendations to resolves these issues; meets with the Managers, timekeepers and the Union to discuss, implement and resolve payroll/timekeeping issues.
• Conducts follow up investigations and/or audits with the Manager to ensure payroll/timekeeping discrepancies are resolved; provides further recommendations to the Manager which may include performance management and/or disciplinary action up to and including employee termination.

This Full Time position is located at our Uptown Latitude office in New Westminster, BC.
Fraser Health values diversity in the work force and strives to maintain an environment of Respect, Caring and Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable, and culturally safe manner.
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Detailed Overview:
Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:
Responsible for providing financial administration, systems and advisory support to the Payroll Services department; performs quality checks, analysis, and mass payroll and timekeeping entry audits to ensure appropriate coding and collective agreement rules are followed; ensures controls are in place for departments identified in the mass audits; investigates and identifies input and/or coding discrepancies and recommends process improvements; implements corrective action, as required including performance management, coaching and/or employee discipline; coordinates, organizes and assigns general ledger reconciliation work to designated staff in accordance with established policies and procedures; reviews the general ledger reconciliation process work performed by staff and authorizes entries into the general ledger, as required.

Responsibilities:

• Collaborates with the Payroll Coordinators to create, review, revised and implement new/changed department procedures to improve services, simplify work flow and improve integration with the other financial groups; develops procedure manuals for internal and external use to ensure standard practice across FH.
• Provides specific data analysis and interpretation on payroll/timekeeping information by extracting mass data from the computerized system to identify payroll/timekeeping anomalies, inconsistencies and/or erroneous data; develops and generates reports to highlight errors; provides recommendations to staff and managers to minimize errors, guide decision-making and meet the reporting requirements of external stakeholders such as Ministry of Health Services, WorkSafe BC, Healthcare Benefit Trust and the Pension Corporation of BC.
• Reviews reconciliation of mass payroll/timekeeping entries, analyzes and investigates labour expenses and liabilities and performs mass audits of payroll/timekeeping entries to identify errors; identifies financial risk and recommends corrective action to minimize financial risk; implements recommendations, as required.
• Acts as a resource and provides support to Managers by identifying payroll/timekeeping issues through mass audits and providing recommendations to resolves these issues; meets with the Managers, timekeepers and the Union to discuss, implement and resolve payroll/timekeeping issues.
• Conducts follow up investigations and/or audits with the Manager to ensure payroll/timekeeping discrepancies are resolved; provides further recommendations to the Manager which may include performance management and/or disciplinary action up to and including employee termination.
• Updates the Meditech Payroll dictionaries to comply with applicable collective agreement change(s), applicable legislation requirements and any benefit carrier changes, as required.
• Performs quality improvement activities such as researching, analyzing, and compiling payroll entry statistics to identify areas of concern, process improvements and other key performance indicators.
• Works with other Payroll staff, as required to provide input and feedback in the development and testing of payroll enhancements or initiatives.

Qualifications: Education and Experience
Degree in Accounting, Finance, Business or Computing Sciences, or Financial Management certificate or related financial courses plus Payroll Manager Certification (PMCP) or enrolment at the second level.
Five (5) years’ recent related experience in various payroll/financial functions, including experience performing general ledger reconciliations, salary continuance accounting, or an equivalent combination of education, training and experience.
Competencies
Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.