Payroll Analyst I

at  Medxcel

Overview:
Medxcel is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics and insource strategies that drive results.
The Payroll Analyst complies payroll data, enters data or computes and posts wages, and reconciles error to maintain payroll records. The Analyst prepares computer input forms, enters data into computer files, or computes wages and deductions, using calculator, and posts to process payroll records. The Analyst conducts investigations into problems, as well as reconcile issues. The Analyst will also work to resolve issues with Payroll taxes and benefits and strive to identify and resolve potential problems proactively.
This position is located at Central Office - Indianapolis, IN.
Responsibilities:

EDUCATION:

• High School or equivalent degree required; Associates degree preferred.
• 1-3 years’ experience working with Payroll system is a must; experience processing payroll through UKG Pro is preferred.
• Experience with Congos/Business Intelligence Report Studio or similar advance report writing required.
• Microsoft Office proficiency in Excel, Word, PowerPoint and Outlook required. Microsoft SharePoint preferred.
• Must possess the highest level of work ethics and integrity with the ability to maintain confidentiality of information. Attention to detail is a must.
• 3-5 years of Payroll Experience is required.

EXPERIENCE:

• None

Competencies: (Specify competencies, knowledge, skills and abilities required).

• Highly skilled knowledge of Microsoft Office (Excel) required; knowledge of Ultimate Software preferred
• Ability to set priorities and manage time while working on multiple projects
• Ability to work effectively with other team members
• Interpersonal and conflict management skills to build and maintain relationships
• Analytical thinking skills for Payroll processing
• Strong written and verbal communication

PAYROLL PROCESSING RELATED TASKS (20%)

• Responsible for registering and maintaining state registrations of tax withholding and unemployment accounts.
• Monitors assigned payroll activities and/or program components (e.g. County, State, and Federal agencies, tax laws, etc.) for the purpose of ensuring compliance with established financial, legal and/or administrative requirements.
• Prepares a variety of payroll related documents (e.g., retirement plan transfers, ACH transfers, voluntary and involuntary contributions, W-2 controls, verification of employment and salary when needed, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.

PAYROLL RECONCILIATION RELATED TASKS (40%)

• Records changes affecting net wages, for example exemptions, insurance coverage, and loan payments for each employee to update master payroll records.
• Compiles statistical and payroll data from a variety of sources (e.g. time sheets/payroll, salary adjustments, benefits etc.) for the purpose of providing summaries to other personnel, and/or ensuring compliance with established guidelines.
• Processes a wide variety of payroll documents and materials (e.g. time sheets, withholding information, employee contributions, leaves, supplements, stipends, etc.) for the purpose of disseminating information to appropriate parties.
• Maintains a wide variety of payroll information (e.g. direct deposits, W-4s, PTO records, salary, levies, garnishments, retirement, voluntary and involuntary contributions, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Responds to inquiries regarding payroll procedures (e.g. wage levies and garnishments, direct deposits, etc.) for the purpose of providing appropriate action and/or complying with established fiscal guidelines.
• Confers with a variety of internal and external parties (e.g. employees, County/State/Federal agencies, vendors, banking institutions, etc.) for the purpose of ensuring accurate payroll processing.
• Coordinates and interacts with federal and state agencies on issues pertaining to employee compensation and deductions.
• Researches discrepancies of payroll information and/or documentation (e.g. time sheets, PTO time, salary, supplements, stipends, FMLA, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
• Resolves discrepancies with payroll and/or benefit information and/or documentation (e.g. payroll, benefit providers, withholding versus W4, salary status, late hires, leaves of absence, separating employees, etc.) for the purpose of ensuring accuracy of records and employee payments.
• Prepares bi-weekly, monthly, quarterly and monthly reporting for financials.
• Participates in workshops, in-service trainings, etc. for the purpose of conveying and/or gathering information required to perform job functions.

REPORTING RELATED TASKS (40%)

• Reviews, analyzes and checks payroll reports for accuracy and makes necessary adjustments or corrections through journal entries or other established procedure.
• Reconciles payroll account balances (e.g. time sheets, direct deposits, wage attachments, benefits, voluntary and involuntary contributions, etc.) for the purpose of maintaining accurate account balances and complying with established guidelines.
• Reviews employee records and paycheck information for year-end reporting of W-2 and retirement reporting.
• Resolves discrepancies with paycheck and W-2 documentation and makes appropriate corrections as needed.
• Reviews all tax related documentation for both quarterly and annual tax returns to assure accuracy.
• Primary contact for employee and payroll reporting requests. Assist in creating complex payroll and benefit reports as needed.
• Review and respond to troubleshooting requests and general assistance inquiries via email, telephone and ServiceNow. Escalate as needed to HRIS solutions provider and/or others within department.
• Assist in designation of system access, including system audit of system access on a quarterly basis.
  Qualifications: