Payroll and Accounting Specialist

at  Canadian Feed The Children

ABOUT US

Canadian Feed The Children (CFTC) envisions a world where children, youth, and their communities thrive by reaching their full potential. Working alongside local NGOs and communities in Uganda, Ethiopia, Ghana, Bolivia, and with Indigenous Peoples in Canada, we focus on building sustainable, self-reliant systems to provide nourishment and opportunity across generations. Our work spans income generation, education, gender equality, racial justice, and climate change resilience. If you share our passion for making a difference in children’s lives and thrive in a collaborative, values-driven environment, we encourage you to apply.

ACCOUNTS PAYABLE (20%)

• Oversee all accounts payable functions including record-keeping, seeking approval, vendor statement reconciliations, filing, archiving, and anticipating cash flow requirements.
• Accurately record PST and GST, and submit appropriate refund claims to government agencies.
• Verify travel and staff expenses for propriety and compliance with company policies, reconciling them against cash advances.
• Record expenses accurately with proper backup and update the expense template as needed.
• Manage credit card operations, including distributing Visa statements, compiling and reviewing credit card expense reports, and following up on discrepancies.
• Handle the weekly EFT run, set up CMO pay transactions, create payee templates, and perform interbank transfers.

QUALIFICATIONS:

• Four to six years of experience in financial management, accounting, payroll administration, and accounts payable, ideally within a non-profit or charitable organization.
• A Bachelor of Commerce degree (or equivalent) with a specialization in Finance/Accounting and relevant work experience. CPA designation (or active pursuit) is preferred.
• Strong understanding of charitable regulations in Canada, Canadian payroll laws, ASPE and ASNPO standards, and CRA compliance for tax receipting.
• Proficiency in SAGE (AccPac) accounting software and familiarity with QuickBooks, Simply Accounting, ADP payroll systems, and donor databases (e.g., Raiser’s Edge).
• Experience in financial reporting, budgeting, reconciliation, and working with program teams and partner organizations. International financial management experience is an asset.
• Experience working with Indigenous communities would be helpful, with knowledge of Indigenous history and cultures or willingness to learn.
• Strong attention to detail, problem-solving abilities, and ability to work both independently and collaboratively in a team environment. Demonstrated ability to manage multiple priorities under pressure while maintaining a values-driven approach.
• Willing and able to travel within Canada for short-term assignments as needed.
• A desire to make a sustainable difference while fostering a positive, team-oriented work environment.
  What we Offer: 

Join our team and enjoy a range of benefits designed to support your professional growth and personal well-being: 

• Flexible Work Environment: Embrace a work-life balance with our remote work options. 
• Benefits Program: Comprehensive coverage to ensure your health and wellness. 
• Summer Hours & Holiday Program: Enjoy flexible summer schedules and extended holiday periods. 
• Generous Time Off: Benefit from personal days, vacation, and sick leave to recharge and refresh. 
• Volunteer Opportunities: Make a difference with paid volunteer days. 
• Learning and Development Support: Invest in your career with our continuous learning and professional development opportunities. 
• Inclusive Culture: Be part of a workplace that is committed to diversity, equity, inclusion, decolonization, anti-racism, and anti-oppression. 

GENERAL ACCOUNTING DUTIES (15%)

• Prepare journal entries for SAGE, including payroll, Wood Gundy FMV, revenue, allocation, amortization, and recurring entries.
• Generate monthly revenue reports by GL account based on data provided by the Development department for journalizing in SAGE.
• Perform monthly bank reconciliations for the General Account, Credit Card, Fundraising, PayPal and Investment accounts, ensuring that revenue recorded in Raiser’s Edge is deposited into the bank.
• Reconcile gifts in Raiser’s Edge with bank deposits, explain variances, conduct investigations, and implement corrective actions.
• Design or create Raiser’s Edge queries for investigations.
• Establish month-end donations receivable based on various external reports (e.g., CanadaHelps, Blackbaud, Worldline, Stripe, PayPal, ITAS) and record gift processing fees including platform, merchant, and credit card transaction fees.
• Open new accounting periods and complete year-end closing in SAGE.
• Responsible for SAGE back up, upgrade and license maintenance.
• Develop import templates for importing journal entries into SAGE.
• Prepare year-end schedules for audit, provide necessary documents, address queries from auditors, and assist the Controller in completing the annual audit on time.
• Provide timely and accurate support to the Controller for all aspects of financial reporting, requiring sound analytical and technical knowledge of finance and accounting.