Payroll and Benefits Administrator

at  JW Marriott The Rosseau Muskoka

SUMMARY

The Payroll & Benefits Administrator is responsible for the administration of payroll and benefits, as well as creating and updating manual and electronic employee records. Working closely with the Director of Finance and reporting to the Director of Human Resources, this role ensures that compensation and benefits are administered in alignment with all Human Resource processes, policies, and relevant regulations.

ACCOUNTABILITIES

· Responsible for daily payroll interface process with Payroll Guardian and the bi-weekly benefits and payroll interface process
· Preparation of all aspects of bi-weekly payroll and responsible for all statutory reporting
· Responsible for creating and updating manual and electronic employee records and files
· Completes the resort checklist for all new hires including payroll numbers and passwords
· Programs the time clock with all new hire codes for payroll
· Responsible for 90-day performance review notifications, tracking and follow up
· Practices discretion and confidentiality of associate information according to privacy and employment legislations
· Track vacation entitlements and accruals ensuring accuracy and in accordance with our vacation policy
· Investigate and resolve pay discrepancies within established guidelines for resolution
· Strong advocate and educator in areas such as the group benefit program and RSP program
· Provide Payroll Guardian training to leaders
· Administers the eligibility periods and notifications for enrollment in group benefits
· Audits enrollments, waivers, terminations and billings by partners monthly, quarterly and annually, ensuring the accuracy of records
· Maintains monthly premium payments for benefits and WSIB
· Checks that Associate Action Forms and benefit commencement dates are accurate for hires, transfers or re-hires and likewise ensures transferring and terminated forms are processed accurately
· Track eligibility and enroll associates in the group benefit program and RSPs
· Responsible for managing short term disability claims with associates and provider
· Working closely with the Human Resources department on the gradual return to work program
· Files all general documents and correspondence and ensures the confidentiality in all matters relating to the Human Resources department
· Maintain the medical files within the employment files
· Maintains relationships with service partners
· Responsible for deducting garnishments and submitting in a timely manner
· Complete monthly reports and analysis on current programs
· Tracks receipt of all employment documents including performance reviews, training checklists and acknowledgement forms
· Assist the Human Resources Department with administrative tasks
· Compliance with all safety regulations of assigned tasks, and ensure a clean and safe working environment with active participation in the health and safety program
· Adhere to all environmental policies and programs as required
· Other duties as assigned

REQUIREMENTS

· Preferred - 2 years of previous experience processing, entering and reconciling payroll
· Previous experience working with payroll and/or HRIS systems
· Working knowledge of the Employment Standards Act in Ontario
· Total commitment to discretion and tact in dealing with confidential material and information
· Ability to demonstrate compassion and assertiveness in managing sensitive associate situations
· Post-secondary degree, certificate, diploma, or certification in Payroll, Office Administration, Accounting or Bookkeeping, or Human Resources Management will be preferred
· Experience in hourly, shift, or seasonal environments with time-keeping software preferred
· Demonstrated understanding of group benefit programs through 1-2 years’ experience

Please refer the Job description for details