Payroll and HR Operations Manager

at  Geode Capital Management

Geode Capital Management, LLC is looking for a dedicated Payroll and HR Operations Manager to join our dynamic Human Resources team. This role is responsible for administering the activities relating to the firm’s payroll, benefits and HRIS processing. This individual contributor will help to assure proper tax treatment, accounting, and withholdings such as taxes, deductions for benefits and retirement contributions.
The Payroll and HR Operations Manager will report to the Director, Benefits, Learning & Development and will play a pivotal role in payroll management as well as benefits administration and HR operations.
This role is located in Boston, Massachusetts and is a hybrid work environment opportunity with a weekly in-office schedule of Tuesdays, Wednesdays, and Thursdays with remote work availability on Mondays and Fridays.

MINIMUM REQUIREMENTS/QUALIFICATIONS:

• 5+ years of experience administering payroll and HRIS required
• Strong understanding of Human Resources processes and terminology, payroll and benefit processes and procedures, including eligibility and enrollment rules
• Knowledge of multi-state tax laws
• High level of interpersonal skills to handle sensitive and confidential situations
• Demonstrate exceptional analytical skills and ability to create useful and actionable reports from data
• Strong written and verbal communications skills
• Strong organization skills and ability to complete multiple tasks and high volume of deadline driven work
• Ability to respond quickly and accurately to requests for data and provide excellent customer service
• Experience with ADP preferred
• Deep MS Excel and basic accounting skills
• Bachelor’s degree preferred
• CEBS, CPP and/or PHR/SHRM-CP certification is a plus

• Prepare and process payroll for hourly, salaried, and temporary employees; including administering regulatory requirements, and other adjustments to pay as necessary
• Execute on and off cycle payments including preparation of bonus accruals and other supplemental compensation payments
• Implement and maintain payroll best practices to gain efficiencies and consult with the HR team to improve payroll and HRIS processes
• Maintain employee records in payroll/HRIS systems and personnel files
• Produce scheduled and ad-hoc reports pertaining to payroll and HR data
• Coordinate projects and reporting with the Senior HR Analyst Data & Analytics
• Process accurate and timely year-end reporting including W-2’
• Maintain payroll guidelines by drafting and updating policies and procedures
• Ensure compliance with all governmental regulatory mandates and timely performance of filings by Third Party Administrators
• Manage unemployment claims to ensure timely and accurate handling of processing and payment.
• Benefits administration
• Manage new hire and life events as well as annual enrollment operations
• Manage benefits invoice reconciliation and expense tracking and resolve discrepancies with carriers
• Coordinate employee wellness events
• Support of benefits plans compliance; annual non-discrimination testing, 1095C’s, and annual reports
• Plans, conducts and reports results of audits to ensure all enrollments and elections are accurate
• Support of Compensation operations; maintain data, ensure market data composites are up to date, help prepare annual Total Rewards statements
• Partner with Finance department in performing internal audits, control procedures, and month-end closing process to ensure accurate wage, tax, and benefit payments