Payroll & Benefits Administrator - Minneapolis, MN

at  HIRED Inc

POSITION TITLE: Payroll and Benefits Administrator - Hired offers a hybrid schedule working from home and office. This position is able to work approximately 80% from home and 20% from office.
HIRING RANGE: $28.00 - $29.00 per hour
REPORTS TO: HR Director
Hired Overview
At Hired, we believe every person is one good job away from a stable and promising future. We specialize in supporting individuals whose opportunities have been shaped by historic and systemic inequities. We strive to provide coaching and skill-building opportunities at every step of their journey while helping individuals stabilize by meeting their basic needs and navigating systems of support. Through the culmination of these efforts, we believe will ultimately enable them to provide for their families, advance in their career, and pursue their purpose.

We look for these skills in a talented individual to join our team and strive to cultivate an environment that harnesses the collective power of these values and experiences each team member brings in pursuit of Hired’s mission and values. Hire’s mission is to nurture purpose and advance economic opportunity for all through individualized employment and career services. Our values include:

• Putting People First
• Going the Extra Mile
• Advancing Equity
• Working Together

In addition to competitive salaries, Hired offers work/life balance supported by a hybrid schedule and a generous paid time off program that includes 3 weeks’ vacation, 2 weeks personal & health, 3 floating holidays and 12 observed holidays. Our group health benefit includes free virtual or in-home visits and more than 500 free medical prescriptions for enrolled employees and their household members. Other offerings are dental, Health Savings Account and Flexible Spending Accounts; employer paid short- and long-term disability, employer paid life insurance; 401(K) Retirement Plan with employer contributions; voluntary vision and legal insurance.
Hired is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to age, race, color, religion, marital status, familial status, gender identity, national origin, sexual orientation, disability, or veteran status. Hired is an LGBTQIA2S+ friendly employer.

POSITION DESCRIPTION/PRIMARY OBJECTIVE

We are seeking a skilled Payroll and Benefits Administrator to join our team and manage all aspects of payroll processing and employee benefits administration. The ideal candidate will have exceptional attention to detail, a thorough understanding of payroll regulations and tax laws, and strong organizational skills. This role requires a proactive individual capable of handling confidential information with integrity and accuracy.. This person will work in partnership with the HR Director and Accounting Team. Hired offers a hybrid schedule working from home and office.

Minimum Requirements

• Two years’ post-secondary education and three years’ experience with payroll administration.
• Efficient organizational and planning skills.
• Effective time management and ability to prioritize work.
• Excellent customer service.
• Skill in written and oral communication.
• Ability to work effectively with others.
• Ability and willingness to respond constructively to rapid change
• Computer proficiency (especially in Excel and Outlook

Preferred Experience/Credentials

• Previous experience processing payroll in ADP Workforce Now.
• Certified Payroll Profession (CPP)
• Knowledge of grant-funded payroll

CORE RESPONSIBILITIES:

Payroll

• Analyze, prepare, and input payroll data. Use payroll and time & attendance systems to produce accurate and timely payroll, including garnishments, child support, direct deposit, retirement plan, misc. deductions, and tax withholding updates.
• Ensure accurate payroll and benefit processing.
• Maintain up-to-date labor allocations in payroll system.
• Maintain current knowledge of and ensure compliance with all applicable state and federal wage laws.
• Resolve payroll problems, respond to inquiries, and enforce payroll policies.
• Process and manage W-2 reporting and review quarterly tax returns for accuracy.

• Complete account reconciliations for payroll and benefit liability accounts.

  Payroll processing for Program Interns

• Set up interns in ADP for payroll processing

• Process I-9’s for new interns
• Prepare MN Wage Notice
• Receive paper timesheets for interns and process payroll.

• Coordinate delivery options with front desk and counselors.

  Benefits Administration

• Administer employee benefits programs, including health insurance, retirement plans, and other fringe benefits.

• Provide in-person benefit orientation for new hires.
• Establish effective working relationships with benefit brokers and vendors.
• Serve as the primary point of contact for employees regarding benefit inquiries and issue resolution.
• Plan, coordinate, and implement annual open enrollment.
• Process benefit enrollments, changes, and terminations..
• Ensure timely communication is sent to third party COBRA administrator.
• Ensure timely remittance of employee and employer contributions.
• Run ADP payroll and benefits reports
• Partner with HR Director during open enrollments – Update benefit changes and set up open enrollment.

• Plan and carry out employee benefit education/awareness in collaboration with benefit broker and vendors.

  Compliance and Reporting

• Stay up to date with federal, state, and local payroll regulations and tax laws to ensure compliance.

• Review of payroll tax returns, W-2 forms, and other required reports accurately and on time.
• Assist with annual audits related to payroll and benefits.

Record-Keeping and Documentation:

• Maintain accurate records of payroll transactions, employee benefits, and related documentation.
• Generate reports and analyze data to support decision-making and auditing processes.

Process Improvement:

• Identify opportunities for process improvements and automation to enhance efficiency and accuracy in payroll and benefits administration.

• Collaborate with relevant stakeholders to implement changes and streamline workflows.

  HR and Administrative Support

• Administer parking and office access cards for North Loop Office

• Process background checks and I-9’s for new hires.
• Conduct Benefit Orientation for new hires..
• Train new hires in ADP timesheet entries and paid time off requests.
• Set up and maintain personnel files for new hires.

• Periodically cover for front desk receptionist as needed.

  Minimum Requirements

• Two years’ post-secondary education and three years’ experience with payroll administration.

• Efficient organizational and planning skills.
• Effective time management and ability to prioritize work.
• Excellent customer service.
• Skill in written and oral communication.
• Ability to work effectively with others.
• Ability and willingness to respond constructively to rapid change

• Computer proficiency (especially in Excel and Outlook)

  Preferred Experience/Credentials

• Previous experience processing payroll in ADP Workforce Now.

• Certified Payroll Profession (CPP)
• Knowledge of grant-funded payroll.

Apply online at www.hired.org/about/careers

We look for these skills in a talented individual to join our team and strive to cultivate an environment that harnesses the collective power of these values and experiences each team member brings in pursuit of Hired’s mission and values. Hire’s mission is to nurture purpose and advance economic opportunity for all through individualized employment and career services. Our values include:

• Putting People First
• Going the Extra Mile
• Advancing Equity
• Working Togethe