Payroll Clerk

at  Keywords Studios

Keywords is an international provider of technical services to the global video game industry, with 45 offices across 20 countries and 4 continents. The organization employs over 5,000 people at peak times working in over 50 languages. Each year, we produce over 80,000 artistic assets, 21 million words of audio, 250 million translated words, 2.5 million hours of testing, and resolve more than 16 million customer support tickets. We work with 24 of the top 25 games companies by revenue for 2017.
The Payroll Clerk, in collaboration with the payroll team, will ensure that payment cycles are fully processed and that payroll reports, time sheets, allocation of funds are all accurate. The Payroll Clerk main responsibility is to accomplish the daily tasks of the payroll department; collect, maintain, and process employees’ information such as their attendance records, pay and benefits, and deductions to their salary.

Responsibilities and Main Tasks

• Collaborate with the payroll team to process bi-weekly payments for salaried and hourly employees.
• Efficiently handle new hire setups, terminations, and changes in department, address, and job title.
• Prepare and generate reports such as month-end accrual, headcount, and costing reports.
• Conduct thorough reconciliations of various finance accounts, including vacation, bonuses, holidays, and special holidays, ensuring accuracy and compliance.
• Compile payroll data, encompassing wage garnishments, time off, insurance plans, and other deductions.
• Communicate with supervisors to obtain timely approval of staff worked hours.
• Ensure that changes in salaries are made in an accurate and timely manner and according to payment periods.
• Maintain a variety of payroll data, files and registers in paper or electronic format in order to maintain up-to-date references as well as an audit trail for compliance.
• Observe all company procedures and policies.
• Carry out all other related administrative payroll tasks.

REQUIREMENTS

• College degree in accounting or another related field.
• At least 1-2 years’ experience working in a payroll position within a medium to large company.
• Experience with Canadian payroll.
• Experience with processing payroll.
• Experience with processing payroll in a dynamic environment.
• Experience with the Nethris payroll system is a plus.
• Energy, precision and analytical rigor.
• Good team spirit and collaboration.
• English spoken and written.

• Collaborate with the payroll team to process bi-weekly payments for salaried and hourly employees.
• Efficiently handle new hire setups, terminations, and changes in department, address, and job title.
• Prepare and generate reports such as month-end accrual, headcount, and costing reports.
• Conduct thorough reconciliations of various finance accounts, including vacation, bonuses, holidays, and special holidays, ensuring accuracy and compliance.
• Compile payroll data, encompassing wage garnishments, time off, insurance plans, and other deductions.
• Communicate with supervisors to obtain timely approval of staff worked hours.
• Ensure that changes in salaries are made in an accurate and timely manner and according to payment periods.
• Maintain a variety of payroll data, files and registers in paper or electronic format in order to maintain up-to-date references as well as an audit trail for compliance.
• Observe all company procedures and policies.
• Carry out all other related administrative payroll tasks