Payroll Clerk - Temporary

at  ACCO Engineered Systems

GENERAL JOB DESCRIPTION:

Under general direction, the Payroll Clerk will assist with weekly payroll process for approximately 5000+ employees and related administrative duties.

POSITION REQUIREMENTS (SKILLS, KNOWLEDGE, ABILITIES):

• High school diploma or equivalent required.
• Associates degree or more preferred.
• 2+ years of previous Payroll experience (experience with Construction Payroll department preferred, but not required).
• Strong aptitude for learning new systems and programs.
• Excellent communication skills, including good phone etiquette.
• Solid computer skills, including advanced proficiency in Microsoft Word & Excel.
• 2+ years of Data Entry experience.
• Advanced MS Excel and proficiency in MS Word.
• Accurate 10-key by touch and demonstrated data-entry accuracy.
• Demonstrated customer service excellence, including professional, courteous phone skills.
• Ability to successfully work on several tasks with similar timeframes and similar deadlines.
• Ability to work under pressure to meet deadlines.
• Excellent verbal and written communication skills.
• Excellent interpersonal communication skills.
• Strong aptitude for learning new systems and programs.
• Ability to work overtime and weekends as required by Supervisor or Manager.

ACCO COMPETENCIES:

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.
• Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations’ short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals takes responsibility and shows personal humility.
• Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating openness to learning and change.
• Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

PHYSICAL REQUIREMENTS:

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include Close vision and Distance vision.
• While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
• The employee is regularly required to walk and sit; climb or balance and stoop, kneel, crouch, or crawl (for purposes of filling photocopier/printers).
• Occasionally required to reach above shoulder height to access storage cabinets and mail cubicles.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Responsible for setting up new hire information, and EDD Benefit Audits.
• Assist in maintaining payroll operations according to company policies and procedures.
• Audit and process Data entry relative to payroll and the input of time sheets.
• Assist in preparing and distributing pay checks.
• Maintain employee payroll files including updating and filing documents.
• Answer employee questions regarding payroll issues.
• Garnishment processing, mail out orders, request checks from AP.
• Employee Customer service, phone calls, emails.
• Preparation of benefit reports and/or input of benefit deductions.
• General office duties, i.e. filing, copying, phones.
• Performs other duties as assigned by management.

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include Close vision and Distance vision.
• While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
• The employee is regularly required to walk and sit; climb or balance and stoop, kneel, crouch, or crawl (for purposes of filling photocopier/printers).
• Occasionally required to reach above shoulder height to access storage cabinets and mail cubicles