Payroll & HR Administration Assistant

at  AO Shearman

KEY REQUIREMENTS

• You hold a Bachelor’s degree in a relevant field
• You have at least 2 years’ experience in an HR Payroll role in Luxembourg.
• Proficiency in Educos or Peoplesoft software is an asset.
• Proven track record in processing monthly payroll
• Highly numerate with exemplary attention to detail
• Highly organized and able to work under pressure and to tight deadlines
• You are fluent in both written and spoken English and French
• You have solid knowledge of the legal regulatory framework (Labour Law, Social Security, Tax).

DEPARTMENT PURPOSE

The team implements the firm’s HR strategy and provides a first-class service to the business for all strategic and operational HR aspects, advises and is very close to its members. The team provides quality support services in the full range of HR functions such as recruitment, induction, learning and development, career progression, advice on collaboration, employee relations, reward, benefits, HR administration and payroll.

ROLE PURPOSE

Our HR team is looking for a Payroll & HR Administration Officer.
You will provide administrative support for all the tasks related to payroll. Working under the direct supervision of the HR Manager, you will ensure pay is processed on time and accurately. You will also be in charge of any recording and follow up related to the personnel administration. You will be involved in specific local and global projects.

ROLE AND RESPONSIBILITIES

• Record data and maintain the HR Information System and various databases up to date
• Organise medical examination meetings, manage affiliations to health insurance
• Input and process all aspects of the monthly payroll including and not limited to joiners, leavers and changes to terms and conditions (give instructions to fiduciary, control payslips, analyse and explain discrepancies)
• Deal with all payroll enquiries (overtime, reimbursements, etc.)
• Deal with all kind of absences (leave, sickness, exceptional leave, etc.)
• Liaise with the HR Business Partners and the HR team regarding individual payroll queries, work in close collaboration with the Finance department
• Ensure accurate payroll records and produce reports
• Review monthly payroll process
• Deal with requests from the outsource payroll provider, external administrations, internal and external auditors
• Assistance in the monitoring of compensation (salary review, bonus calculation, interest subsidies) and benefits
• Ad hoc projects required by the HR Manager