Payroll & HR Systems Associate

at  SickKids

ABOUT SICKKIDS

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built – nor could it be maintained – without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.
When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.
Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

Reporting to the Sr. Manager Payroll & HR Admin, the PHRSA is responsible for:

• the daily operations and accuracy of the Human Resources Information System (HRIS) master file input (utilizing Oracle PeopleSoft).
• Validation of information provided from other areas of HR such as Talent Management, Talent Acquisition, and HR Managers, and from internal clients.
• Ensuring that SickKids¿ employee records and setup are timely and accurately recorded including entry of personal and job-related data.
• timely and accurate processing of all payroll and employee change transactions on a bi-weekly basis.
• Calculation of payroll amounts for retroactive pay adjustments.
• Communication and recovery of overpayments.
• Compliance with hospital policies.

Specific key responsibilities:

• Processing of transactional employee record data for employees prior to the bi-weekly pay run.
• Reviewing and processing automated workflow transactions initiated by SickKids managers, delegates and/or HR colleagues (through Oracle PeopleSoft¿s Manager Self Service module).
• Ensuring the proper signing authorities have approved all transactions and that adequate back-up documentation is available.
• Verifying transactions for accuracy and ensuring information processed adheres to hospital policies and government statutory requirements.
• Set up of employee records in two systems ¿ the PeopleSoft HRIS and Express Net (pay time-capture and approval system).
• Interaction with employees, administrative timekeepers and/or managers for requests, questions re-submitted transactions, issue resolution, or to respond to basic enquiries regarding hospital policies.
• Ensuring proper protection, retention, and destruction (as appropriate) of confidential employee information; including back-up documentation for electronic scanning and storage on a bi-weekly basis.
• Applying knowledge of payroll concepts, legislation, regulations, accounting, calculations, and terminology.
• Maintaining positive internal relationships with internal clients and HR colleagues.
• Calculating and processing of manual cheques as required
• Creating and updating process documentation for internal processes.
• Adhering to payroll audit requirements related to verification.
• Verification of forms entered by another team members.