Payroll Manager

at  Fueling Brains FB Academies

Fueling Brains is a growing, Ed- Tech organization poised to change the narrative of Early Childhood Education. We are looking for individuals who are passionate about transforming the world of early childhood education through a holistic, whole-brain approach to the development of young children. Children impacted by our program will grow into well-rounded, well-regulated, and joyful adults who serve their community and shape the future. We bring together the best of educational science, technology, and childcare expertise to unveil the child’s infinite potential.

POSITION OVERVIEW:

The Payroll Specialist will help run Canadian payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations. The ideal candidate will be hands-on, and is expected to manage day to day payroll operations for all employees, and support HR on payroll related topics.

QUALIFICATIONS:

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Certifications:
• Certified Payroll Manager (CPM) through the National Payroll Institute (NPI), formerly known as the Canadian Payroll Association (CPA).
• Payroll Compliance Practitioner (PCP) certification is required.
• Other relevant certifications in payroll or human resources are an asset.
• Experience:
• Minimum of 5 years of experience in payroll management, with at least 2 years in a supervisory role.
• Strong knowledge of Canadian payroll regulations, including Alberta-specific laws.
• Experience with payroll software and systems (e.g., ADP, Ceridian).
• Experience in the Early Childhood Education sector is an asset, though not mandatory.
• Skills:
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple tasks and meet tight deadlines.
• Exceptional communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, particularly Excel.

• Payroll Processing:
• Manage the full payroll cycle, including data entry, processing, and distribution of paychecks.
• Verify timekeeping records and ensure accurate calculation of wages, benefits, and deductions.
• Ensure compliance with provincial and federal payroll regulations, including tax withholdings, benefits, and employment standards.
• Handle payroll for different employee categories, including full-time, part-time, hourly, and contract workers.
• Payroll Systems & Reporting:
• Maintain and update payroll systems to ensure data accuracy and integrity.
• Generate and distribute payroll reports to management and stakeholders.
• Reconcile payroll accounts and resolve any discrepancies.
• Prepare and submit statutory payroll filings, including T4s, ROEs, and other tax documents.
• Compliance & Auditing:
• Stay current with changes in payroll laws and regulations, ensuring company-wide compliance.
• Conduct regular audits of payroll records and procedures to maintain accuracy and compliance.
• Address and resolve payroll-related inquiries and issues from employees and management.
• Team Collaboration:
• Work closely with HR to manage employee benefits, including deductions for health insurance, retirement plans, and other benefits.
• Collaborate with the Finance team to ensure accurate financial reporting and budgeting.
• Provide training and support to HR and other departments on payroll-related matters.
• Process Improvement:
• Identify and implement process improvements to increase efficiency and accuracy in payroll operations.
• Develop and document payroll procedures and best practices.