Payroll Service Associate

at  Thompson Rivers University

Performs duties related to the preparation and processing of payroll information such as setting up, validating and recording employee’s job and timesheet information, processing of bi-weekly payroll, verifying and creating reports, preparing reconciliations, maintains files, records, and answers payroll related questions from individual faculty and staff.

EDUCATION:

• Grade 12 plus two (2) years related post-secondary education; plus one (1) year specialized Canadian Payroll Association certification (or equivalent courses), including:
• Payroll Administrator (PA) Certification; or
• Payroll Compliance Practitioner (PCP) Certification, or equivalent

EXPERIENCE:

• Five (5) years payroll experience in complex, multi-functional environment (including benefits and pension plan functions), computerized payroll systems and electronic data entry.

SKILLS KNOWLEDGE OR ABILITIES RELATED TO THE JOB

• Ability to plan, organize and prioritize work with multiple demands and deadlines
• Accurate processing skills and ensuring attention to details
• Ability to perform data entry at 45 wpm
• Ability to deal with others professionally and effectively
• Ability to communicate effectively both verbally and in writing
• Working knowledge of computerized accounting systems
• In-depth knowledge of internal Human Resources, Payroll and Finance policies and procedures
• In-depth knowledge of Canada Revenue Agency policies, current labour standards, collective agreements for all employee groups and other applicable regulations
• Demonstration of strong problem solving skills

Performs duties required for processing of bi-weekly pay for all employee groups. These duties include:

• Reviewing, validating and processing job and benefit information into Banner from employee information provided by Human Resources (HR) or departments.
• Ensures completeness and accuracy of data input and the impact on pay; follows up to resolve issues or obtain missing information.
• Creating payment schedules for employees.
• Reviews and processes all earnings and deductions ensuring accuracy of timesheets and pay in accordance with government regulations and compliance with collective agreements.
• Calculates and processes non-standard earnings and deductions for items such as vacation, pensionable service, terminations, retroactive payments, garnishments, repayment schedules, etc.
• Troubleshoot timesheet and approver access issues.
• Issues manual cheques/direct deposits as required for late contracts, late timesheets and for any person who was not paid on time.
• Reviews computer generated payroll reports; balances and verifies computer output; identifies and resolves discrepancies.
• Coordinate the termination process from a payroll perspective including collection of monies owing to TRU, accurate pension reporting, appropriate deductions and calculation of last pay.
• Maintain confidential employee payroll records for all employee groups.
• Ensures the University’s Payroll processing is conducted in accordance with applicable laws, and government regulations by keeping abreast of current labour standards, collective agreements and other applicable regulations.
• Prepare, analyze and reconcile benefit accounts in a timely manner.
• Manage and maintain all Pension Corporation documentation for Municipal and College Pension plans. Respond to any queries as directed. Assist in gathering and preparing information for annual and semi-annual Segment reporting.
• Provide payroll related assistance to employees and managers.
• Provide external help to outside agencies via phone or email, such as Service Canada, Family Maintenance, Pension Corp., MSP, Revenue Canada, etc.
• As directed by the Manager, Accounting - Disbursements, payroll system testing to ensure accuracy of regulatory changes and system upgrades.
• Participates in the development and revision to the payroll systems, controls and procedures by reviewing the propriety of methods and procedures and making recommendations.
• Assists with the preparation and checking of T4’s and other statutory reports.
• Assists with training new payroll service associates.