Payroll Specialist - EMEA

at  Kofax

PAYROLL SPECIALIST

The payroll specialist is responsible for the payroll process and point of contact within the HR department and joint point of contact with all employees regarding payroll queries.

SKILLS:

• Prior Payroll Processing experience of Payrolls for at least 1 to 2 or more years & Good understanding of Payroll Process in general
• Professional Degree in Management/Accounting
• Experience with ERP Application
• Reconciling and Accounting experience Preferred
• Proficient and competent in Vendor management
• Attention to detail and analytical thought process
• Capability to work with minimum supervision and problem solving skills
• Excellent numerical skills gained during a number of years experience as a payroll clerk
• Well developed administration skills - data input, record keeping
• Accuracy and attention to detail with the ability to priorities tasks
• The ability to work under tight deadlines
• Effective communication skills & proficiency in English language
• Initiative, adaptability and flexibility
• Good communication skill

Processing Company Payroll

• Assist in the transition of Payroll to external payroll company
• Standardize Payroll Process across all entities for Processing, Accounting & payments
• Ensures accurate calculation of wages, tax withholdings and company deductions
• Main contact for outsourced payroll solution
• Collate and communicate Monthly Payroll data to the payroll service provider
• Reconcile Payroll Output from the provider for its accuracy by reviewing the Payroll results and Net Pays and advising the provider with any errors/inaccuracy and corrections
• Manage the Interface to and the SLAs with the outsourced Payroll provider
• Ensure delivery of Net Pay, 3rd party payments (such as social security, benefits contributions, Pension etc.) or Payroll funding as required for each of the locations
• Internal Absence Management – Tracking and delivery to the external provider
• Interact & Coordinate with Government agencies such as Social Insurance agencies, Financial Authorities, Labor agency or others as required for payroll related matters
• Responsible for archiving and keeping up to date payroll records and reconciliation reports after each Payroll run
• Perform Quarterly Accounts reconciliations & Year-end Activities
• Support all Payroll related Audits ( Wage TAX Audits, Internal Audits, Any other general audits)
• Ensuring compliance to National legislation, Internal Controls & Guidelines
• Support for Payroll Forecasting & budgeting

Provide Data to Finance Department

• Provide monthly payroll reports to the Finance department
• Provides statistical reports on vacation
• Prepare and Collate accruals for accounting & Controlling
• Responsible to review and transfer Payroll GL files to accounting and prepare the GL postings for all covered countries/entities

Ensure Accurate and Current Data

• Maintain accurate files and records to ensure access to up-to-date information figures and reports
• Prepare statistical reports on employee pay, commissions and bonuses; vacation, sick, disability and workers compensation leave; taxes, withholdings, etc.
• Complete statutory returns
• Conduct manual calculations when and if required
• Liaise with Regional HR and the Accounting Team for activities that impacts payroll
• Liaise with the Human Resource Managers and department managers to ensure that all payroll changes are accurate
• Ensures accurate calculation of wages, tax withholdings and company deductions

Client Management

• Act as a Single point contact for all payroll related queries for our employees
• Internal Point of contact for all Wage Tax, Social Security related queries from employees
• Generates and responds to inquiries regarding paychecks.
• Provide an information service to staff with payroll queries
• Attending to all ad-hoc payroll related requests & queries
• Providing data for senior management

Required Skills