Payroll Specialist/HR Assistant

at  Toray Plastics America Inc

DESCRIPTION

Supports the Human Resources department by ensuring accurate and timely payroll processing. This position is responsible for maintaining employee records, payroll administration, and providing support for various HR-related tasks. Updating and maintaining accurate employee records in the HRIS (Human Resources Information System).

SKILLS & QUALIFICATIONS REQUIRED:

• Strong math skills and attention to detail.
• Proficiency in computer software, with Excel experience.
• Ability to manage confidential information with discretion.
• Strong organizational skills and the ability to work unsupervised.
• Good understanding of Rhode Island tax laws, government regulations, and payroll-related issues.

EDUCATION & EXPERIENCE REQUIRED:

• High school diploma or GED required; some college coursework in Human Resources, Business Administration, or a related field is preferred.
• A minimum of 4 years of experience in payroll processing, experience with automated payroll and timekeeping systems; familiarity with computerized systems is a plus.
• UKG (Ultimate Kronos Group) experience is advantageous.
  Toray Plastics (America) Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation or expression, religion, national origin, marital status, age, disability, veteran status or any other protected status. Toray Plastics (America), Inc. is committed to the principles of equal employment opportunity and prohibits discrimination based on any protected status, workplace harassment/bullying and retaliation for filing a complaint or providing information related to a complaint. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, pregnancy (including childbirth, lactation and medical related conditions), age (40 and over), national origin or ancestry, physical or mental disability, genetic information (including testing and characteristics), veteran status or any other consideration protected by federal, state or local laws.
  It is the policy of Toray Plastics (America) Inc. to maintain a work environment that is safe for all persons, including the community, and conducive to attaining high work standards. To achieve these objectives, we are committed to maintaining a drug, tobacco and alcohol free workplace and perform pre-employment testing.
  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
  The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. ever, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
  https://www.toraytpa.com/careers/

Payroll Processing:

• Process the company’s payroll on a regular schedule, including Rhode Island (weekly) and serve as a back-up for Virginia (bi-weekly).
• Verify hours worked for hourly employees using reports generated by the automated UTM (UKG Time Management) timekeeping system.
• Verify time sheets for non-exempt and supervisory personnel.
• Ensure accurate overtime calculations based on company policies.
• Print checks, Direct Deposit Advice, and process them through a sorter/sealer machine.
• Send Positive Pay File, ACH File, and related data to the appropriate agencies.

HR Administrative Support:

• Maintain and update employee records in UKG (Ultimate Kronos Group), ensuring data accuracy and confidentiality.
• Perform data entry, maintain confidential personnel data and other general office duties within the HR department.
• Prepare spreadsheets and participate in various HR projects, including coordinating events and wellness activities, drafting HR communications, participating in benefits administration, open enrollment process.
• Processes employee status changes, enrollments, maintains vacation and PTO data
• Maintains records of completed transactions in accordance with record keeping policy and procedures.
• Maintain confidential employee files.
• Other duties or projects as assigned.