Payroll Specialist (Remote in Portugal)

at  Otonomee

ABOUT US

Otonomee is a purpose built, fully remote BPO. Otonomee was founded in 2020, headquarted in Ireland, to provide a different offering in the BPO industry. Otonomee provides global premium customer support to innovative Brands in Healthtech, Fintech, E Commerce, SaaS & Facilities Management.
Otonomee’s Founders and Senior Leadership Team had experienced firsthand the challenges in the traditional BPO industry. The pandemic (i.e. the adoption of remote work as viable working model) created an opportunity to build a new, vibrant business that solved those challenges for team members and for clients.
By leveraging Otonomee’s remote working model, we provide premium Customer Experience with a high quality, flexible and entrepreneurial approach. Our Clients’ share our commitment to great Customer Service by promoting a positive employee experience and sustainable & equitable future.
Otonomee is a purpose driven company and a Certified BCorp since 2023. This means that we are one of 9,000 companies globally verified to meet high standards of social and environmental performance, transparency, and accountability.
We encourage equality, diversity, and inclusion in the workplace, promoting dignity and respect for all. We welcome your unique talents and contributions, our inclusive culture inspires us to be curious, be bold and speak openly. We strive for an inclusive culture where we all can feel respected, valued, and connected – Together we grow

ABOUT THE ROLE

Job Title: Payroll Specialist
Location: Remote based in Portugal
Terms: Permanente Contract / Full-Time 40h weekly
Salary: Annual Gross 28.000 Euros (inclusive of 2 Holidays Allowances)
Schedule: Monday to Friday – 9h00 to 17h30

ABOUT THE ROLE

We are looking for a Payroll Specialist to join the team. This is a permanent work from home position based in Portugal. As a Payroll Specialist your main responsibility will be to process payroll accurately for our Portuguese team members. You will manage the Company’s payroll and keep a record of all payroll transactions while maintaining third party relationships with our payroll partner(s).

WHAT YOU’LL BE DOING

• Responsible of full-cycle payroll processing; to include data entry, validation, reconciliation, and auditing on a monthly basis.
• Process and validate all payroll tax-related transactions including but not limited to new hire tax set-up, termination payments, taxability of benefit deductions, statutory requirements, supplemental income taxation, taxable fringe benefits, visa tax exemptions.
• Adhere to all country-specific regulations for payroll processing including sick leave/leave of absences Track sick time for leave of absences and partner with HR in maintaining accurate information in the system.
• Update and audit employee personal and job information in the database. Keep detailed and organized payroll records. Prepare and submit payroll documents to the Finance department each pay period. Assist the Finance department with any reports needed for audits.
• Ensure that payroll taxes not handled by third-party payroll companies are reconciled and remitted to the proper tax agency on time.
• Respond to inquiries from employees about salaries, wages, and all other questions regarding our payroll system. Resolve any discrepancies surrounding payroll issues.
• Write and produce customized reports for various key stakeholders.
• Maintain vendor relationships and ensure accuracy of data.
• Partner with HR, Legal, and Operations on an ongoing basis