Payroll Specialist

at  Robert Half

We are on the search for a Payroll Specialist to join our team in San Francisco, California. This role involves the administration of payroll functions, ensuring compliance with Federal, State, and local wage and hour, payroll, and tax laws.

• Processing payroll semi-monthly and off-cycle as required, incorporating all data from employee timecards, voluntary and involuntary deductions including employee benefits, Employee Retirement Plan, fringe benefits, Federal, State and local mandatory deductions.
• Ensuring accuracy in payroll processing, meeting all required deadlines, and reviewing all payroll data prior to submission and immediately following submission.
• Collaborating with Human Resources to maintain employee database and process information accurately and timely.
• Reviewing employee timecards to ensure accuracy, completeness, and supervisory approval.
• Monitoring time clock information, with a full understanding of payroll overtime rules.
• Maintaining payroll files for each pay period, which includes information on all payroll deductions, new hire information, and changes.
• Preparing and reconciling payroll related general ledger journal entries, understanding payroll related assets, liabilities, and expenses.
• Processing wage garnishments, completing and responding to garnishment notices, and notifying employees appropriately.
• Identifying payroll related issues and recommending ongoing process improvements and procedures for compliance with payroll deductions and reporting requirements.
• Answering employee’s payroll-related questions and resolving problems on a timely basis.
• Assisting with annual 401K and financial audits.
• Reviewing quarterly payroll tax reporting and ensuring filings are handled as well as the review and distribution of annual W-2s.
• Proven experience of 2+ years in a Payroll Specialist role or similar
• Proficiency in managing payroll for 101-500 employees
• Advanced knowledge of payroll software and systems
• Ability to handle confidential information with discretion
• Strong understanding of payroll tax laws and regulations
• Excellent numerical skills and attention to detail
• Ability to work independently and as part of a team
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite, particularly Excel
• Strong problem-solving abilities and analytical thinking
• Bachelor’s degree in Accounting, Finance, or related field preferred
• Certified Payroll Professional (CPP) designation is a plus.
  Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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  Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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