Payroll Specialist

at  Wolters Kluwer

#BETHEDIFFERENCE

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Join us, at Wolters Kluwer, and be part of a dynamic global technology company that makes a difference every day. We’re innovators with impact. We provide expert software & information solutions that the world’s leading professionals rely on, in the moments that matter most.
You’ll be supported by collaborative colleagues who share a purpose. We are 21,000 people unique in our dreams, life stories, abilities, and passions who come together every day with one ambition: to make a difference. We do our best work together, connecting to create new innovations with impact.
Job Description
As a Payroll Specialist at Wolters Kluwer, you report to the Human Resources team while working closely with the Finance team and other internal stakeholders to ensure that all payroll-related processes and procedures are followed accurately and on time.
To be successful as a payroll specialist, you should be able to investigate and resolve payroll issues and ensure strict compliance with company and regulatory standards, with a high degree of people skills and numerical aptitude.

Responsibilities:

• Administer payroll in compliance with legal requirements and WK policies for Austria, Switzerland and Hungary
• Ensure the accurate processing of monthly payroll, ensuring effective and timely processing of all new hires, changes and departure related payments, and prorated calculations as may be required.
• Calculation and preparation of payroll taxes, benefits and monthly remittances, including corporate pension contributions and third-party payments.
• Preparation of payroll journal entries from payroll system
• Monthly reconciliation of payroll and benefits
• Reconciliation of year-end tax slips and authorities reporting.
• Internal audit of changes inclusive of pay amounts, banking, tax and third party interface files.
• Support external audit by providing payroll documentation as requested
• Maintain and update documentation regarding payroll processes and controls
• Champion continuous improvement initiatives pertaining to payroll processes and controls
• Partner with stakeholders on resolving payroll-related issues
• Key contact with authorities and ADP for processing support and employee inquiries
• Other tasks as assigned

Skills and Competencies:

• Minimum 2 years of experience in processing payroll
• Post-secondary education in business administration or equivalent
• Payroll Practitioner certification (would be a +)
• Knowledge of ADP payroll platform an asset
• Subject matter expert on payroll rules and regulations
• Knowledge of Employment Standards
• Excellent Microsoft Excel and Word skills
• Excellent communication and interpersonal skills
• Strong problem-solving and process improvement skills

Our Offer

• Room for personal development through external, internal training tools and learning and development program #GROW. Be your unique self, share your creative ideas, do your best work, and take time to grow in our caring and inclusive culture where you can belong
• Yearly performance bonus based on your seniority
• Referral bonus, meal vouchers, monthly allowance, gift vouchers twice a year
• Corporate Health Insurance
• Mindfulness and Wellbeing programs (Wellbeats, MyQuillibrium, Compsych, Mind & Body webinars)
• Up to 28 days of annual leave based on seniority
• We have a strong Work from Home culture and take into consideration punctual needs and more
• Flexible working schedule. You’ll find the flexibility for balance in your life
• Being part of Wolters Kluwer you will contribute to the development of our own products and software solutions. Together with our customers, we help to advance sustainability, health, justice, prosperity, and commerce around the world

• Administer payroll in compliance with legal requirements and WK policies for Austria, Switzerland and Hungary
• Ensure the accurate processing of monthly payroll, ensuring effective and timely processing of all new hires, changes and departure related payments, and prorated calculations as may be required.
• Calculation and preparation of payroll taxes, benefits and monthly remittances, including corporate pension contributions and third-party payments.
• Preparation of payroll journal entries from payroll system
• Monthly reconciliation of payroll and benefits
• Reconciliation of year-end tax slips and authorities reporting.
• Internal audit of changes inclusive of pay amounts, banking, tax and third party interface files.
• Support external audit by providing payroll documentation as requested
• Maintain and update documentation regarding payroll processes and controls
• Champion continuous improvement initiatives pertaining to payroll processes and controls
• Partner with stakeholders on resolving payroll-related issues
• Key contact with authorities and ADP for processing support and employee inquiries
• Other tasks as assigne