Payroll Specialist

at  Xylem

Join Xylem in the global mission to #LetsSolveWater! As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world’s most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.
We are currently recruiting for a Payroll Specialist to join the Payroll team in Nottingham to cover maternity leave on a FTC. The Payroll Specialist supports the Payroll Manager by coordinating their allocated payroll, maintaining and updating payroll records, preparing and analyzing reports, and working closely with colleagues to ensure all deadlines are met.
The Payroll Specialist is accountable for addressing and resolving moderately complex payroll matters and is the first point of escalation for payroll enquires. This position will focus on coordinating data and change activities via 2 systems and several business sources to ensure that Xylem Water Solutions UK payroll (550 employees) is processed accurately and on time, according to local policies and legal guidelines.
In your role, you will use your expertise to streamline and standardize Xylem’s Payroll processes with a focus on simplification, efficiency and reduced operational workload.

Essential Duties/Principal Responsibilities:

• Lead input and checking on your allocated payroll to ensure all payroll transactions are processed accurately and timely via ADP iHCM
• Work with the HR Ops team and run Workday reports to identify and action any changes and absence.
• Responsible for the collection and validation of payroll inputs, including bonus and incentive payments, all additional pay items, pension and benefits deductions. Review information received via other departments i.e. overtime for accuracy and data integrity;
• Ensure all end to end payroll transactions are processed and onward sending of starter and leaver information to external parties e.g. benefits provider, pension.
• Check payroll data input for other payroll colleagues.
• Closely partner with management accountant at month end for distribution of payroll reports and reconciliation of payroll related General Ledger accounts.
• Administer quarterly and yearly payroll-related activities and reporting. E.g bonuses and pay review.
• Responsible for payroll tax activities; including compliance with UK regulations.
• Research country changing legislation / regulations and act as an advisor to team members and HR partners, helping with any foreseeable implementation solutions

Key Competencies:

• Technical/Functional skills: Specialist expertise in administering and advising across Payroll and HR operations areas of responsibility
• Good Excel Skills: The payrolls use excel, vlookups and Pivots regularly, so a good ability with excel is required.
• Analytical Problem Solving and Decision Making: Work with a degree of autonomy to think and act critically when presented with operational challenges, providing effective and pragmatic decision-making.
• Work Effectively with Superiors & Peers and Cross-Functional: Explores opportunities and ideas consulting from colleagues across the organization to achieve better results.
• Drive for Results: Driving high standards for individual, team, and organizational accomplishment. Working to meet or exceed goals; deriving satisfaction from goal achievement and continuous improvement.
• Written & Spoken Communications, Listening, and Influencing: Conveys, receives, and interprets information and presents information appropriately to stakeholders.

Required Qualifications:

• Ideally minimum 3-4 years’ relevant experience in payroll analyst/advisor role and/or shared services.
• Expertise in compliance and regulations for payroll operations for the UK. Including GDPR.
• Working knowledge of the employment/labor, payroll, tax and regulatory laws.
• Client-service orientation with clear communication and interpersonal skills required.
• Having a sense of immediacy in attitude, initiative and capability being able to anticipate situations before they arise within a fast-paced, high-volume environment across multiple stakeholders/clients.
• Attention to detail and proven ability to maintain a high degree of confidentiality.
• Ability to effectively prioritize and organize workload, multi-tasking is essential.
• Good Excel skills, including Vlookup and Pivot Tables.
• Experience with ADP payroll software is an advantage.

Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of diversity, equity and inclusion in driving innovation and allowing us to compete more effectively around the world

• Lead input and checking on your allocated payroll to ensure all payroll transactions are processed accurately and timely via ADP iHCM
• Work with the HR Ops team and run Workday reports to identify and action any changes and absence.
• Responsible for the collection and validation of payroll inputs, including bonus and incentive payments, all additional pay items, pension and benefits deductions. Review information received via other departments i.e. overtime for accuracy and data integrity;
• Ensure all end to end payroll transactions are processed and onward sending of starter and leaver information to external parties e.g. benefits provider, pension.
• Check payroll data input for other payroll colleagues.
• Closely partner with management accountant at month end for distribution of payroll reports and reconciliation of payroll related General Ledger accounts.
• Administer quarterly and yearly payroll-related activities and reporting. E.g bonuses and pay review.
• Responsible for payroll tax activities; including compliance with UK regulations.
• Research country changing legislation / regulations and act as an advisor to team members and HR partners, helping with any foreseeable implementation solution