Payroll Supervisor

at  Vista Care

ABOUT VISTA CARE

Vista Care is a leading service and support organization that is proud to provide specialized, supportive services to a diverse population throughout Wisconsin, Illinois, South Dakota, Nevada, and Colorado. We specialize in offering comprehensive care and support services for individuals with a variety of intellectual and developmental and mental-health disabilities. We are passionate about “person-centered care” and empowering those we support to lead fulfilling and independent lives.
We are looking for team members with a unique blend of compassion and resilience. For people that possess an innate ability to see potential in every individual, fostering environments of inclusivity and growth. More than just caregivers/nurses/managers/etc., they are advocates, ensuring that each person (both individuals supported and our amazing direct care staff) receives the tailored support they deserve. Our team thrives on empathy, adaptability, and an unwavering commitment to upholding the highest standards of care. In this realm, success is measured not just in milestones achieved, but in the lives enriched and empowered every single day. If that sounds like the type of environment for you, we would love to chat!

REQUIREMENTS

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• Education and Experience

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• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (preferred).
• At least 3-5 years of experience in payroll processing, with a minimum of 2 years in a supervisory role.
• Proven experience as a Payroll Supervisor or in a similar payroll management role.
• Strong working knowledge of payroll software, with preferred experience in UKG (Ultimate Kronos Group) and Paycore.
• Experience with payroll tax regulations and benefits administration.
• Ability to work with complex payroll data and demonstrate attention to detail.
• Strong leadership skills and experience managing a team.
• Excellent problem-solving and communication skills.
• Knowledge of applicable labor laws and payroll compliance requirements
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• Knowledge Skills and Abilities

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• Strong attention to detail

• Good verbal and written communication skills
• High level of organization and time management skills
• Ability to work independently, multi-task, and prioritize
• Flexible, adaptable, detail-oriented, and self-motivated
• Basic knowledge of Microsoft Word, Excel, and Outlook
• Additional Requirements
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• Required to pass the WI BID and other background checks, upon hire

• Must have good interpersonal skills and consistently demonstrate effective decision-making abilities

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

• Physical Requirements – Requires repetitive manual and finger dexterity and eye- hand coordination; requires the ability to use all office equipment. Must be able to remain awake and alert for the duration of each shift, bend, stoop, push, pull, reach, twist, sit, and walk for periods of time.
• Visual, hearing, and communication requirements – Requires corrected vision and hearing to normal range, with or without reasonable accommodation. Must be able to communicate verbally and in writing with all staff, other professionals, and individuals. Must be able to give and receive verbal and written instructions in English.
• Work location – Full-time, onsite or hybrid work options available (based on company policy).

RESPONSIBILITIES (INCLUDING BUT NOT LIMITED TO):

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• Supervise and manage the payroll team, ensuring payroll is processed accurately and on time.
• Ensure compliance with applicable federal, state, and local payroll regulations.
• Oversee the calculation of employee wages, bonuses, deductions, and benefits.
• Conduct regular audits of payroll records and reports to ensure accuracy and completeness.
• Troubleshoot and resolve payroll issues, including discrepancies and employee inquiries.
• Prepare and submit reports related to payroll taxes, benefits, and other payroll-related activities.
• Assist in the development and implementation of payroll policies and procedures.
• Coordinate with HR to maintain and update employee records, ensuring all changes are accurately reflected in the payroll system.
• Maintain up-to-date knowledge of payroll software and tools, ensuring the use of best practices.
• Provide support for year-end reporting, including tax filings and W-2 preparation.
• Liaise with external vendors, including tax agencies and benefits providers, to resolve payroll-related issues.